Accounts Payable Administrator

Position Overview

We are seeking a detail-oriented and proactive individual to join our team as an Accounts Payable this role you will be responsible for processing vendor invoices and employee expense claims ensuring timely issue resolution. You will manage the master data setup for vendors in SAP generate SAP audit reports and oversee the accounts payable inbox while maintaining all supporting documentation. Additionally you will update Excel files as needed and play a key role in training and mentoring new staff. Other duties may include handling daily bank deposits and managing AMEX and VISA card reconciliations and entries in SAP.

Responsibilities

1. Master data set up in SAP for vendors independent contractors and banks.
   1. Accurate and timely master data setup based on approved and appropriate source documents in accordance with approved processes procedures and internal controls.
   2. Comprehensive understanding of data structure in SAP ability to troubleshoot and apply known principles to new and non-standard scenarios.
   3. Self-review (QA) as well as peer review to meet high standards for both accuracy and timeliness of data entered into SAP.
2. Processing vendor invoices and employee expense claims including issue resolution.
   1. Accurate and timely processing to ensure expenses are posted in the correct month and vendor payment terms are adhered to.
   2. Comprehensive understanding of applicable internal controls and strict adherence to them.
   3. Customer focus (internal and external): collaborative and constructive feedback and issue resolution.
   4. Excellent communication skills (verbal and written):
      1. Effective and professional use of e-mail
      2. good judgment in when to escalate an issue
      3. collaborative problem-solving approach

1. 1. Training and mentoring new staff as required sharing in the training of new staff and providing ongoing support.

1. Manage accounts payable inbox & and maintain supporting documentation
2. Maintaining Excel files as required: intermediate Excel skills including the ability to set up tables simple formulae and formatting.
3. Other duties as assigned.

Qualifications

• Ability to work co-operatively within a group and with colleagues at all levels of the organization.
• High energy and drive to get things done.
• Ability to maintain composure and restraint in difficult situations. Collaborative problem-solving approach.
• Openness to new ideas sound decision-making and independent thinking.
• Positive take charge attitude leads by example.
• Minimum 1-2 years of Accounts Payable experience preferably within an SAP environment.
• Proficiency in Excel and Word.
• Excellent communication interpersonal & organizational skills.
• Post-secondary education in accounting is encouraged and preferred