Bilingual Family Services Administrative Assistant

Driving Excellence. Empowering Families. Inspiring Great Futures.

The Family Services Administrative Assistant provides administrative organizational and operational support to the Family Services Department at the Boys & Girls Club of Truckee Meadows. This position is responsible for supporting the daily oversight upkeep and supervision of our NEW Bright Futures Wellness Center assisting with grant management and documentation and coordinating counseling and nursing scheduling. This position plays a vital role in supporting administrative functions across all Family Services programs including case management behavior services the Strengthening Families Program and outreach efforts including holiday and other community engagement role works directly with a diverse multilingual community making bilingual proficiency in English and Spanish highly preferred to effectively connect with the families members and staff we serve.

Our Mission: To enable all young people especially those who need us most to reach their full potential as caring productive responsible citizens.

These are some of the additional responsibilities of the Family Services Administrative Assistant:

• Prepare collect organize and maintain counseling intake paperwork and related documentation in accordance with program procedures and confidentiality standards.
• Assist with grant management activities including data entry tracking participation maintaining records preparing documentation and supporting reporting requirements.
• Serve as an administrative point of contact for families staff providers and community partners connected to the Family Services Department.
• Assist with organizing and implementing family engagement activities and community outreach events.
• Develop and maintain positive collaborative relationships with families staff community partners and local social agencies.

ALL BGCTM employees have the responsibility to help maintain the safety of our members and staff and ensure an optimal Club experience for all. To achieve this ALL BGCTM employees must demonstrate and uphold BGCTM core values: generosity respectfulness encouragement accountability and trustworthiness.

Schedule:

• This newly approved position will initially be Monday - Friday 9am - 6pm with an expected transition to Tuesday - Saturday 9am - 6pm to support upcoming expanded services and requirements at our Bright Futures Wellness Center on Foster Drive in Reno.

In exchange BGCTM offers extensive benefits:

• We offer all full-time employees100% employer-paid medical vision and dental plans. All full-time employees also receive complimentary Short Term Disability Long Term Disability and Life Insurance coverage.
• When we say we nurture great connections and build great futures we dont just mean for members; as a staff memberof BGCTM youll strengthen your future as well through annual tuition reimbursement and a 7% pension plan.
• Plusfull-time employees are eligible for PTO.

Required Education & Experience:

• High School Diploma or GED requiredAssociates degree preferred.
• Relevant course work or work experience in social services human development business administrationor a related field is desirable.

Skills & Abilities that make a successful Family Services Administrative Assistant:

• Bilingual in English and Spanish strongly preferred.
• Strong written and verbal communication skills with the ability to engage effectively with a diverse population and professionally represent BGCTM in the community.
• Excellent organizational skills and strong attention to detail.
• Ability to compile and analyze data and provide timely reports.
• Strong interpersonal skills with the ability to handle sensitive and confidential situations with tact professionalism and diplomacy.
• Ability to work effectively in a fast-paced high-pressure environment while maintaining professionalism.
• Reliable and punctual with a strong commitment to assigned tasks and responsibilities.
• Proficiency in Microsoft Office Suite or similar software.

Physical Requirements & Work Environment:

• Must be able to perform duties that require walking talking hearing standing sitting and/or bending for long periods of time. May occasionally be required to kneel run and/or climb.
• Must be able to use hands and arms to enter data into the computer use the telephone and other office equipment.
• Must be able to perform surface and deep cleaning appropriately using potentially hazardous cleaners including bleach as needed.
• Must be able to lift move manipulate and or hold objects up to 45 pounds. Objects that exceed the 45-pound weight limit require additional assistance when moving lifting or manipulating.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

As part of our commitment to child and member safety there are some additional steps that all hires will be asked to complete:

• You will need to provide 3 professional references.
• You will also be asked to complete a drug screen background check and fingerprint check.

We have a commitment to being GREAT.

At Boys & Girls Club of Truckee Meadows youll have the opportunity to lead a great life inspired by GREAT values: Generosity Respect Encouragement Accountability and Trustworthiness. Boys & Girls Club of Truckee Meadows is committed to practicing those values to create places where every kid feels safe and connecteda place to belong and a place to becomeand a fun positive work environment where you can be sure youre making a difference.

For more about what makes Boys & Girls Club of Truckee Meadows a great place to work visit our website at Experience:

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