Scheduling & Registration Coordinator, Grand Valley Oncology, Full-Time

Position Highlights:

• Position: Scheduling and Registration Coordinator
• Job Type: Full-Time
• Location: Grand Valley Oncology

Responsibilities:

1. Prepare the pre-registration work area daily.
   1. Print daily schedules.
   2. Verify add on appointments.
   3. Contact insurance companies to verify insurance benefits pre-certify procedures surgeries and inpatient stays per insurance guidelines/requirements.
   4. Document financial data in Meditech system.
   5. Notify scheduling department if patient cancels appointment.
2. Prepare for the admission of patients.
   1. Contact the patient as well as referring physicians office scheduling diagnostic department (radiology procedure center) and check in department if pre-authorization is denied.
   2. Calculate the patients estimated charges according to insurance deductible copay and/or out of pocket benefits.
   3. Attempt to collect patient payments prior to visit. If patient unable to pay refer the patient to a Financial Counselor or self-pay biller to set up payment arrangements or apply for financial assistance.
   4. Review chargemaster copies on a quarterly basis to keep estimated charges up-to-date.
   5. File daily schedules and face sheets in appropriate areas.
3. Admit patients maintaining a 95% efficiency rate.
   1. Accurately obtain specific demographic and financial data. Creates maintains and distributes required documents and reports related to patient information.
4. Monitoring QCLs frequently to ensure prompt attention to patient needs.
5. Interpreting medical records for accurate diagnosis and procedure codes for ordered tests and procedures in order to obtain prior authorizations to include: all genetic testing laboratory tests pathology tests clinical trials and radiation oncology treatments.
6. Communicating with providers and staff to obtain correct prior authorization data including forms that must be sent to the insurance prior authorization case reviewer.
7. Documenting authorization numbers in Mosaiq and Meditech for other team members to be able to access.
8. Meeting with patients prior to appointments to educate them on insurance coverage and benefits and have them sign appropriate forms.
9. Provide feedback to oncology providers and teams on a regular and ongoing basis regarding denials barriers to service and opportunities for improving patient care.
10. Responsible for scanning all signed commercial waivers and ABN forms into patient charts and scanning all signed ABNs into GVO database.
11. This position is responsible for interacting with multiple teams where various stakeholders are involved including oncology radiology billing and scheduling.
12. Other duties as assigned

Requirements:

• High school diploma or equivalent.
• Demonstrated understanding of medical terminology and anatomy is required.
• Prior authorization experience and familiarity with CPT codes and ICD-10 codes is preferred.

Compensation:

• $19.00 21.85 per hour depending on education and experience.
• Discretionary bonuses relocation expenses merit increase market adjustments recognition bonuses and other forms of discretionary compensation may be available.

Benefits:

• Medical dental vision insurance
• Life Insurance
• Free Parking
• Paid time off
• Education assistance
• 403(b) with employer matching
• Wellness Program
• Additional benefits based on employment status

Additional Information:

• Relocation: Must relocate to Grand Junction CO 81505 before starting work.
• Work Location: In-person/onsite
• Application Deadline: Posting will remain open untilMay 31 2026

Be Extraordinary. Join Us Today!

Community Hospital recognizes and appreciates the rich array of talents and perspectives that equal employment and diversity can offer our institution. As an equal opportunity employer Community Hospital is committed to making all employment decisions based on valid requirements. No applicant shall be discriminated against in any terms conditions or privileges of employment or otherwise be discriminated against because of the individuals race creed color religion gender national origin or ancestry age mental or physical disability sexual orientation gender identity transgender status genetic information or veteran status. Community Hospital does not discriminate against any qualified applicant with a disability as defined under the Americans with Disabilities Act and will make reasonable accommodations when they do not impose an undue hardship on the organization.

Required Experience:

IC