Accounts Receivable and Collections Specialist

Job Summary:

The Accounts Receivable and Collections Specialist plays an important role in

our organization ensuring the smooth operation of financial functions. This

position requires a well-rounded professional who can handle a variety of

responsibilities in accounting.

Accounts Receivable Responsibilities:

Generate and distribute customer invoices on a daily basis.

Accurately record and apply incoming payments (Credit Card ACH Wire

Transfer Check and Cash) to corresponding customer accounts.

Reconcile the Accounts Receivable sub-ledger with the General Ledger on

a regular basis.

Monitor customer accounts to ensure timely payments and maintain up to-

date aging reports.

Investigate and resolve billing discrepancies or payment disputes in a

timely manner.

Assist with month-end and year-end financial closing activities.

Support internal and external audits by providing documentation and

account analysis as needed.

File invoice copies and daily cash receipts for record keeping and audit

readiness.

Process check refund requests for both short-term and long-term

deposits.

Update customer payment terms as requested by the Rental

Department.

Charge customer credit cards on file on the 1st and 15th of each month.

Assist Accounts Payable with petty cash requests record petty cash

transactions and perform regular petty cash reconciliations.

Collections Responsibilities:

Initiate proactive communication with customers regarding past-due

invoices through phone calls and email follow-ups.

Prepare and send account statements via email or mail.

Notify the Rental Department of delinquent accounts for further action.

Collaborate with the Rental Department to resolve pricing disputes and

work with the General Manager and Mr. Fisher to address severely

overdue accounts.

Recommend accounts for write-off or suggest applying aged credits as

income where appropriate.

Perform routine banking errands including deposits withdrawals and

other authorized transactions.

$25. - $27. hr.