Executive Assistant

Role Details:

Job Title: Executive Assistant

Location: New York NY (Hybrid 4:1)

Reports To: President and CEO Tokio Marine HCC - North America P&C

Employment Type: Full Time

Help Us Insure It:

Tokio Marine HCC is a global industry-leading specialty insurance group backed by the strength and stability of the Tokio Marine Group. Offering over 100 classes of specialty insurance we empower clients to pursue opportunities confidently through our Mind Over Risk philosophy. More than an insurance company we are an organization built on innovation unity and trust.

At our core we are Always Advancing driven by innovation and an entrepreneurial spirit that keeps us moving forward. Our people are Experts in Tomorrow using curiosity and smart working to anticipate whats next. With a culture rooted in Reaching Out we foster genuine collaboration and support ensuring every individual has the opportunity to succeed and make a difference.

Role Overview:

The Executive Assistant to the President and CEO Tokio Marine HCC - North America P&C serves as a strategic partner and trusted advisor providing high-level administrative operational and organizational support. This role requires exceptional judgment discretion and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant plays a critical role in enabling the President to operate effectively by anticipating needs streamlining workflows and ensuring alignment across key business initiatives. Additionally the Executive Assistant will offer support to other leaders as needed further enhancing collaboration and operational effectiveness.

Key Responsibilities:

• Manage and optimize the Presidents calendar ensuring alignment with business priorities and strategic objectives
• Serve as a gatekeeper and facilitator prioritizing access to the President and managing competing demands
• Anticipate needs and proactively address issues to enhance executive effectiveness
• Prepare briefing materials agendas presentations and reports for meetings board interactions and external engagements
• Act as a liaison between the President and senior leadership employees and external stakeholders
• Draft review and manage correspondence presentations and confidential communications
• Coordinate executive meetings leadership sessions and offsite events ensuring clear agendas and follow-up actions
• Facilitate communication flow across departments to ensure alignment and execution of priorities
• Screen and prioritize incoming communications including email calls and requests
• Support execution of key strategic initiatives and special projects led by the President
• Track progress on high-priority initiatives and follow up with stakeholders to ensure timely completion
• Assist with preparation of executive dashboards reports and business updates
• Coordinate domestic and international travel arrangements including detailed itineraries
• Handle sensitive and confidential information with the highest level of professionalism and discretion
• Exercise sound judgment in decision-making and escalation of issues
• Manage budget and prepare expense reports
• Maintain and frequently update databases that the executives use in their day-to-day activities
• Review incoming mail requests for action or information and route to the appropriate staff member for action
• Oversee and assist with building management maintenance of office equipment inventory of general supplies and equipment and other miscellaneous supply contracts such as overnight delivery courier services document destruction and record storage

Minimum Knowledge Qualifications and Education Requirements:

• Bachelors Degree is required
• 5 years of experience supporting C-level executives in a corporate environment
• Excellent written and verbal communication skills with an emphasis on confidentiality tact and diplomacy
• Advanced organizational and analytical skills; demonstrated ability to manage multiple tasks simultaneously
• Ability to anticipate needs and operate proactively with minimal direction
• Advanced proficiency and experience using Microsoft Office package (Outlook Excel PowerPoint Word)

What We Offer:

• Competitive salary and comprehensive benefit package
• Strong learning culture with ongoing development opportunities
• Opportunities for growth and career advancement
• Comprehensive medical vision and dental coverage with eligibility beginning on your first day of employment
• Basic life and disability insurance
• 401(k) plan with 6% company match
• 20 days of PTO two floating holidays approximately 11 paid holidays and volunteer time off
• Paid parental leave
• Access to our award-winning wellness program including mental health services fitness network membership and a complimentary Headspace subscription
• Student loan matching program
• Employee discount program
• An opportunity to do meaningful work and love what you do

Pay Transparency:

The pay range for this position is $89400 - $123000 which includes geographic adjustments where applicable. The pay range is the range THMCC in good faith believes is the range of compensation for this role at the time of this posting. The hired applicant will be offered pay within the entire range based on the candidates geographic location qualifications work experience education and/or skill level. The Company is fully committed to ensuring equal pay opportunities for equal work regardless of color race sex national origin sexual orientation religion age veteran status disability pregnancy citizenship status genetic information or any other basis protected by federal state or local pay equity laws.

As an insurance company we comply with certain federal state and local laws such as the Violent Crime Control and Law Enforcement Act of 1994 (18 USC 1033(e)) which restricts our ability to employ individuals with certain types of criminal convictions. Where not restricted by law and for criminal history not covered by this law the Company will consider qualified applicants with arrest or conviction history in compliance with applicable law.

About Us:

Tokio Marine HCC is a leading specialty insurance group with offices in the United Statesthe United Kingdom Europe and other exciting locations. With the strength and stability that comes from being a member of the Tokio Marine Group and more than fifty years of growth profitability and stability we offer important insurance products that most people dont even know exist. Every policy we write is special enabling our clients to do amazing things.

Applying our Mind Over Risk philosophy to writing insurance allows our customers to take on opportunity with confidence. That philosophy defines our way of thinking unites us as a team and differentiates us from our competitors. We are much more than just an insurance company; we are a good company.

Equal Opportunity Employer:

TMHCC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age ancestry citizenship color family or medical care leave gender identity genetic information marital status medical condition national origin physical or mental disability protected veteran or military status race ethnicity religion sex (including pregnancy) sexual orientation or any other characteristic protected by applicable local laws regulations and ordinances.

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