Administrative Assistant

Business Department Administration 

• Prepare and compile Letters of Acceptance Letters of Intent tender reports tabulations and contract documents. 
• Record and manage tender deposits and cheques. 
• Maintain document control and filing of legal and project documents. 
• Provide day-to-day administrative support to QS and PM teams. 
• Coordinate local and overseas courier services including arranging courier for cheque collection and deposit to support Manila finance. 
• Coordinate external printing and binding services for project and contract documents. 
• Organize internal/external events when requested. 
• Manage office supplies stationery and publications for contract binding. 

Office Administrative & Operations support  

• Coordinate building maintenance matters including air-conditioning servicing and lighting replacement. 
• Liaise with vendors on copier and facilities issues. 
• Cover reception duties when required including visitor handling and calls. 
• Ad-hoc Support 
• Provide ad-hoc administrative and operational support as assigned by Business Line Leaders

Qualifications :

• Diploma in Accounting Finance Business Administration or a related field.
• Minimum 2 years of experience in project coordination or administrative roles.
• Proficiency in MS Office Suite (Excel Word PowerPoint).
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Analytical mindset with attention to detail.

Additional Information :

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at . 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Full-time