Payroll Accounting Specialist

DEPARTMENT: Accounting

POSITION: Payroll Accounting Manager

SUPERVISOR: Director of Finance

Weekly and annual payroll processing

Assist all employees with requests for payroll information

Update policy and procedures pertaining to payroll processing as necessary

Maintain current list for life/LTD plans and submit to accounts payable monthly for payment

Implement any sign-on bonus and referral payouts received from HR

Complete employee changes as follows: enter all garnishments and deductions into Paycom including all changes from HR

Prepare earnings related forms with employees signed releases

Maintain and update hand check list for bank and check reconciliation

Prepare and distribute quarterly time study books for Certified Nurse Aides. Compile for use in preparation of annual cost reports

Complete multiple worksite report BLS 3020 for NYS Department of Labor including any additional reports as assigned by BLS

Every other week total up consultants hours and update spreadsheets. Give to the Accounts Payable Clerk for payment

Enter consultants hours into Paycom and upload the Payroll Based Journal report to CMS monthly

Biweekly review nursing department timesheets and calculate incentives and retro pay according to company policy

Daily resolving shift discrepancies with staffing agency and reconcile agency invoices daily/weekly

Weekly send agency employee hours to respective agencies

Any other duties as assigned by the Director of Finance and CEO

This position requires full access to Smartlinx 6 Smartlinx Payroll and Paycom

Adjust PTO accruals weekly as needed

Sorting and distribution of W-2s

Perform duties according to the highest ethical and moral standards and in adherence with the facilitys corporate compliance plan and all applicable governing laws. Adheres to the facilitys confidentiality statement in accessing and safeguarding protected health information (PHI) of residents and employees as necessary to perform job duties.

Associated degree required. Applicant must be proficient with Microsoft excel. Strong organizational skills and interpersonal communication necessary. Ability to work independently. Experience in dealing with employees and payroll administration also required.

Additional Information:

Charles T. Sitrin Health Care Center Inc. endeavors to make applying for a position accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process please contact

Sitrin is an affirmative action/equal opportunity employer. Women minorities veterans and persons with disabilities are encouraged to apply.