National Executive Assistant

ORGANIZATION BACKGROUND:

A UNIQUE OPPORTUNITY:

SPECIFIC RESPONSIBILITES:

EXECUTIVE ASSISTANT TO CEO AND BOARD RELATIONS (70%)

Manage CEOs calendar travel and coordinate high level meetings with internal and external

stakeholders including high-level donors National and Chapter board members board prospects and others.

Draft written correspondence on behalf of the CEO including board member outreach committee updates high-level donors and daily email correspondence with a variety of internal and external stakeholders

Take edit and distribute minutes for all national board meetings and committee meetings including Nominating Finance Strategy and Executive.

Support the CEO by creating wide range of materials including PowerPoint presentations briefings and support editing collateral items produced by various departments

Handle all travel and credit card reconciliations for the CEO.

Take on additional roles as needed when CEO is overseeing additional initiatives such as our A133 single audit 403B audit

Cultivate and maintain relationships between the ASAS national office and the broader ASAS network

Collaborate with the Executive Team regarding meeting logistics preparation follow through and other action items as assigned

Ensure regular cadence communication with CEO and board members.

Help with strategy to continue stewarding current board members and also prospect new potential national board members.

When needed assist Chapter Executive Directors in prospecting local board members to each chapter and help steward them with relationship building and best practices.

When needed attend board cultivation events at the national level or at local chapter level.

Prepare and ship out packages and materials to board members for meetings or relationship building.

Strategize board appreciation gifts.

Assist in any annual compliance requirements for our endowment.

Keep calendar to ensure Endowment meetings occur regularly and all requirements are satisfied with state federal and IRS guidelines

EXECUTIVE TEAM AND SPECIAL PROJECTS SUPPORT (30%)

Assist the Executive team members (5) as needed with administrative scheduling calendar management presentation building or clerical needs.

Help prepare for audits by gathering and organizing financial records including bank statements invoices and donor receipts to meet audit requirements.

Assist National finance team pulling items from the PBC list to auditors in a timely manner.

Support adherence to IRS regulations state laws and donor restrictions especially for restricted funds

Support the CEO and Executive team members on planning and executing special projects including Board Meetings site visits PR/ Media branding opportunities and org-wide gatherings and activities

Support the CEO with administrative support logistics management in-person stewarding and other miscellaneous tasks to ensure the success of major fundraising events

WHO SHOULD APPLY

The Executive Assistant will embody ASASs core values: entrepreneurial collaborative transparent accountable have basic accounting/financial skills and be proactive. An undergraduate degree is required. The successful candidate will be a professional written and oral communicator understand high-level donor stewarding and be extremely discrete. This individual will be socially aware respectful and customer service forward. The individual will be organized and detail oriented have strong communication skills tech-savvy across Mac and PC excellent writing skills and be capable of multi-tasking and juggling multiple priorities and deadlines.

The Executive Assistant will be available as needed and with notice for weekend or evening events. A minimum of 6-8 years in a similar role is required (non-profit government university or an entrepreneurial organization with high-level donor stewarding). The Executive Assistant must demonstrate a high level of professionalism and discretion as the assistant has access to sensitive organizational information. Candidates should have a desire to demonstrate exceptional PowerPoint and interpersonal skills in a high level high-profile position. Ideally the candidate is comfortable with CRMs (such as Raisers Edge) or open to learning.

SALARY AND BENEFITS:

This is a full-time exempt position (40 hours/week with occasional weekend or evening events); The salary for this position is commensurate with qualifications and experience of the individual candidate ranging from $80000-$95000. ASAS promotes a healthy work/life blend and offers a competitive benefits package including medical dental vision a 403b match 18 days of paid time off flex time and 17 paid holidays. This role is based in Los Angeles and requires an in-office presence Monday-Thursday with the option to work remotely on Fridays for a minimum of 40 hours a week with additional hours as needed throughout the year. ASAS promotes a healthy work/life blend and offers a competitive benefits package including but not limited to:

99% coverage of Medical plan with two tier options

99% coverage of Dental plan with two tier options

99% coverage of Vision plan

Employee Assistance Program

Short-term and long-term disability options

Life insurance

Optional employee critical illness plan coverage

403 (b) plan with employer match

Substantial paid time off in the first 3 years with a progressive increase in years 4-5 and then again once you have been employed for over 5 years.

Up to 25 paid holidays a year

Discounted ticket program

Employer-paid onsite employee parking

ASAS is an equal-opportunity employer and candidates of diverse backgrounds are encouraged to apply.

HOW TO APPLY FOR THE ROLE:

Please submit a resume and cover letter via our website posting link or via e-mail to: Your cover letter should be in PDF format addressed to the Recruiting Manager and indicate how your experience is relevant to this role with After-School All-Stars. Please put Executive Assistant and your last name in the subject heading.