2026-27 High School Counselor Administrative Assistant

Lewis Central Community School District is seeking a full-time school-year High School Counselor Administrative Assistant for the 202627 school year.

The position is expected to begin no later than July 27 2026 with a preferred start date in June 2026 to allow for training and preparation for student registration beginning in early August.

Job Title: Counselor Administrative Assistant

Building/Department: High School Office

Supervisor: Building Administrator

Classification: Classified - Full-Time School-Year

FLSA Status: Hourly Non-Exempt

Summary

Primarily responsible for providing clerical enrollment and records management support to ensure the efficient operation of school counseling and administrative services. This role involves working as a team member under the supervision of a building administrator and in collaboration with school counselors to support student registration maintain accurate records assist families and serve as a point of contact between the school district offices and the public while maintaining confidentiality.

Essential Duties and Responsibilities

• Reports to work as scheduled on a regular and reliable basis.
• Enrolls students into the student information systems manually or processes the online pre-registration.
• Collects legal documentation and works with Administrators & Counselors to maintain accurate data which affect the SIS.
• Works closely with the district office Special Education Coordinator and transportation regarding unique registration scenarios.
• Assists families with activation of the SIS system.
• Assembles prepares and maintains the students scholastic record including cume files and transcripts per district guidelines. Prepares student files for summer transfer and reviews all incoming student files.
• Prepares classifies sorts and files correspondence or other data and prepares appropriate response if necessary.
• Ability to use a personal computer word processing software database and spreadsheet software applications including the student information system database (SIS).
• Acts as a liaison between the building counselors and the Building Administrator(s).
• Responds to requests for information made from the public parents staff and or other interested parties.
• Answers questions within area of authority; directs callers/visitors to appropriate location or staff visitors answering telephone calls in a pleasant and efficient manner and communicating effectively in routine sensitive and confidential matters.
• Must be willing to obtain and maintain Medication Administration Certification CPR Certification and First Aid Training.
• May be required to perform District-wide support services in case of emergency situations.
• Performs other duties as assigned.

Education and/or Experience

A combination of relevant education and experience may be considered.

• High School diploma or equivalent (GED) is required.
• Associate degree or equivalent coursework from a two-year college or technical school preferred.
• Minimum of two years of related administrative experience and/or training; experience in a school educational or student-services environment preferred.

For a copy of the complete job description with expected Competencies Physical Demands and Work Environment please reach out to Human Resources at

Hours/Schedule:This position is a full-time school-year position with hours from approximately 7:00am and 3:30pmwith an expectation to be here at a minimum of all days studentsteachers and administrators are in the District. Expectation for actual days worked will be determined by theBuilding Principal.

Rate of pay:The current base rate forthis position is $16.00 per hour. Depending on previous work experience or any relatable education or certifications you may hold this rate could increase by $1.00 to $2.00 more per hour. Final determination ofapplicants individual starting pay rate will be determined bythe Business Office/HR.

Benefits:As a full-time school-yearemployeescheduled daily Monday through Fridaythis position iseligible for full benefits including health dental and some supplemental products. All staff are automatically enrolled from day one in the state sponsored retirement program IPERS. The District contributes 9.44% of your wages to this. IPERS requires that you contribute 6.29% of your wages.

Paid Leaves/Holidays:The District offers both paid sick leave and paid personal leavealong with 7 paid holidays; Labor Day Thanksgiving Day and the day after Christmas Day New Years Day and Memorial Day.

Required Experience:

Junior IC