Assistant Director, Human Resources

Job Description

The Foster School of Business has an outstanding opportunity for an Assistant Director Human Resources to join their team.

The Michael G. Foster School of Business at the University of Washington is one of the nations top-ranked public business schools. Foster serves more than 2500 students across a broad portfolio of programs including a top-ranked undergraduate business program two undergraduate minors a PhD program and 15 MBA and specialty masters degrees.

Located on the Seattle campus Foster benefits from strong ties to the global business community. The school is supported by more than 55000 engaged alumni and a collaborative community of faculty and staff dedicated to advancing business education research and student success.

About this Opportunity

Reporting to the Sr. Director of HR Operations the Assistant Director Human Resources for the Foster School of Business carries out professional level administrative management responsibilities to enable accurate efficient and comprehensive HR activities across the Foster School community. This position provides professional expertise in a comprehensive range of HR responsibilities and provides HR advice to supervisors and leaders.

This position is responsible for developing improving and managing central human resources programs and systems within the Foster School. The Assistant Director Human Resources will use independent judgement to evaluate the systems and programs currently in place then develop implement and manage solutions which enable the fulfillment of complex faculty staff and student organizational needs. This position works with multiple levels of faculty and staff within the unit to ensure accuracy completeness and timeliness of information to facilitate important organizational decisions and actions. This positions ability to respond to emerging needs develop solutions make improvements and manage work directly contributes to the success of the Foster School.

Key Responsibilities

Recruitment & Hiring (25%)

• Manage the recruitment and hiring of staff in partnership with campus recruitment partners and hiring managers. Support the development of position descriptions; conduct compensation analyses and reviews in partnership with the Sr. HR Director unit leaders and central HR Compensation Office.
• Provide guidance to hiring units for recruitment interviewing and selecting candidates; participate in the hiring process as needed or requested.
• Manage personnel requests for position reviews; review analyze and approve position reviews in-grade salary increases temporary pay and other compensation actions. Provide recommendations to the Sr. HR Director as needed.
• Work with hiring units regarding job classifications (workforce planning) position responsibilities and salary ranges. Assist with the development of position descriptions both classified and professional staff positions.
• Submit and manage the necessary Workday transactions to facilitate all aspects of recruitment hiring compensation time and absence position management and termination.

HR Operations Support (25%)

• Submit and manage the necessary Workday transactions to facilitate all aspects of recruitment hiring compensation position management and termination. Review and approve Workday requests.
• Ensure the correct business processes and timelines are followed according to the expectations of payroll central campus and the School and departments. Maintain a thorough understanding of Workday transactions and functionality including initiation approvals process-flows downstream impacts and business consequences.
• Develop and maintain the Foster HR web content for the external Foster website and the internal intranet site. Create content objectives and a project plan that delivers updated information and is consistent with other Foster School and UW sites and policies.
• Responsible for the development delivery and overall success of the Foster onboarding and off boarding programs. Harmonize Fosters on/off boarding to compliment UW-wide programs.

• Responsible for the management and maintenance of the Foster HR file systems for staff. Review and ensure accuracy and completeness of human resource documents and the filing of employment forms job search files and other forms/paperwork (required trainings telework and professionalism policy) maintaining strict confidentiality and using UW file retention schedules.

Foster Programs and Annual Events (20%)

Lead unit-specific programs or initiatives that enhance the Foster community employee experience or assist Foster in participating in UW-wide events or requirements including:

• Staff Excellence Awards
• Emerging Leader Award
• UW Combined Fund Drive (UWCFD)
• Deans Budget Approvals
• Annual Hazing Prevention Training Compliance

Foster-specific professional development and wellness programs (20%):

• Provide leadership and oversight for two subcommittees dedicated to advancing employee professional development community engagement and wellness initiatives. This program is sponsored by the Deans Office and includes allocated budgetary support.

• Direct and coordinate the work of the two subcommittees to ensure alignment with program objectives and the strategic priorities of the Foster School.
• Manage the program budget including regular review reconciliation forecasting and financial planning to support events trainings and professional development opportunities.
• Establish annual goals benchmarks and performance measures to guide program growth and assess impact.
• Oversee the successful planning and execution of recurring events and initiatives including Faculty and Staff Summer Celebration; Winter Celebration; Monthly Foster community mixers; and monthly professional development sessions.

Employee/Labor Relations (5%)

• Employee relations: In partnership with the Foster HR Director provide employee relations support and resources to managers and staff work with UW HR Campus Partners when appropriate. Included but not limited to performance management complaint resolution and performance reviews.
• Management-Labor Relations: In partnership with the Foster HR Director stay apprised of labor contract agreements to provide information and guidance to supervisors and managers to ensure consistent application of contract terms and conditions.

Special Projects and Other Duties (5%):

• Provide services as requested with special projects and other duties as needed by the School and Department.
• Attend professional and personal development opportunities for identified needs.
• May supervise or lead student employees providing leadership training and mentorship.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements such as a license certification and/or registration.

Minimum Qualifications

• Bachelors degree in human resource management business administration or related field.
• A minimum of four years progressively responsible HR experience and at least one year experience with a large organization.
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications

• Proven leadership communication team building and problem-solving capabilities. Using superior judgement tact and discretion are a necessity.
• This position requires accuracy efficiency flexibility and the ability to serve multiple stakeholders while working within UW regulations and policies.
• Proven ability to deliver responsive high-quality support.
• Experience providing HR operational support with the Workday HR system.
• High degree of proficiency with the Microsoft Office suite.

Preferred Qualifications

• Solid understanding of both Federal and Washington state laws related to human resources.
• Ability to interpret and communicate complex policies and procedures.
• Excellent oral and written skills.
• Strong customer service orientation.

• Ability to work effectively with various levels of leaders faculty and staff to provide executive and actionable advice.
• Experience working with highly confidential information taking appropriate action to maintain confidentiality.
• Ability to work independently with exceptional organizational planning time management skills and initiative. ability to work on large complex projects in a deadline driven environment; demonstrated ability to realize/achieve stated goals without instruction.
• Proven ability to work as a member of a team and to lead teams to successful outcomes.

Working Conditions

This position is located on the Seattle campus and is hybrid-eligible with a minimum of (3) days per week in the office.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.