Data Coordinator

Data Coordinator Flexible (Sydney CBD Interface) NSW
Location: Flexible (with occasional Sydney CBD presence) NSW
Company: BGIS Major Healthcare Client Portfolio
Employment Type: Full-Time Fixed Term (until end of July possible extension) Hybrid/Flexible

We acknowledge the Traditional Custodians of the land on which we work and pay our respects to Elders past present and emerging.

About BGIS

BGIS is a global leader in integrated facilities management delivering innovative and sustainable solutions to clients across healthcare government and critical infrastructure sectors. We are committed to safety accuracy and operational excellence across all environments we support.

Purpose of the Role

BGIS is seeking an experienced Data Coordinator to support a national healthcare facilities portfolio by managing validating and maintaining service and maintenance data across critical hospital assets.

Reporting to the National Technical Manager you will work closely with Maintenance Managers State Managers subcontractors and internal teams to ensure service dockets and maintenance records are accurately captured validated and stored within SharePoint and CMMS systems. This role is essential in maintaining data integrity compliance and visibility across a complex healthcare environment.

The ideal candidate will be highly organised detail-focused proactive and confident engaging with stakeholders via phone and email while working independently in a fast-paced environment.

Key Responsibilities

• Collect review and validate subcontractor service reports and dockets
• Follow up with vendors via phone and email to obtain missing documentation
• Maintain structured SharePoint repositories for maintenance and service data
• Update CMMS systems to ensure accurate closure of maintenance activities
• Ensure data integrity across planned and corrective maintenance records
• Assist with subcontractor compliance including insurance and documentation checks
• Support monthly reporting and contract performance reporting requirements
• Liaise with internal teams and external stakeholders to ensure service accuracy
• Maintain compliance with WHS QA EMS and contractual obligations
• Contribute to continuous improvement of data systems and reporting processes

Education Experience & Skills

Essential

• Experience in administration data coordination or similar support role
• Strong Excel skills (advanced level required)
• High proficiency in SharePoint and document management systems
• Experience using CMMS or similar work order systems
• Excellent written and verbal communication skills
• Strong attention to detail accuracy and data integrity
• Ability to manage competing priorities and work independently
• Strong customer service and stakeholder engagement experience
• Comfortable working across email and phone-based communication

Desirable

• Experience in facilities management healthcare or asset maintenance environments
• Exposure to subcontractor/vendor management
• Experience working with large datasets or structured reporting systems

Workplace Flexibility

This role offers flexible working arrangements with the ability to work remotely (within Australia) provided strong connectivity is maintained. Occasional attendance at the Sydney CBD office will be required for collaboration and key meetings.

Why Join BGIS

Key Benefits Include:
Spot recognition vouchers and $2000 employee referral bonus
Access to Flare discounts across retailers utilities & services
Fitness Passport for you and your family
Employee Assistance Program (EAP) & wellbeing support
Paid volunteer days and community initiatives
Inclusive supportive and collaborative team culture
Work within a national healthcare-critical portfolio

Additional Perks:
AFR Best Places to Work 2024 & 2025
Winner of Inspiring Workplaces Award 2025
Work180 Employer of Choice for Women
Recognised for excellence in career development and DE&I
Global organisation managing 50000 facilities worldwide

About the Opportunity

This is a newly created position supporting a key healthcare facilities portfolio following continued growth and service expansion.

You will play a vital role in ensuring accurate data integrity across essential hospital maintenance records that support safe and reliable healthcare environments across Australia.

How to Apply

If you are a detail-driven organised and proactive data professional looking to contribute to a meaningful and impactful sector we would love to hear from you.

BGIS is an equal opportunity employer and strongly encourages applications from women Aboriginal and Torres Strait Islander peoples LGBTQIA individuals and people from culturally diverse backgrounds.

Eligibility

Applicants must have full working rights in Australia.

Apply Now

Be part of a workplace that values accuracy collaboration safety and continuous improvement.

Explore more opportunities at