Executive Assistant Law Enforcement

The DuPage Forest Preserve District is looking for an Executive Assistant to support the operations of the Law Enforcement Department. This role provides high-level administrative support to a director-level position. Responsibilities vary by department and require the ability to collaborate effectively with key personnel across the organization. The work is diverse often technical and involves handling sensitive and confidential information with discretion.

What Youll Do

• Support multi-phase administrative financial and personnel functions as well as district-wide initiatives.
• Prepare review and track documents to ensure accuracy and timely completion.
• Provide administrative support to the department director executive leadership and staff including scheduling and coordinating meetings and programs.
• Draft ordinances resolutions and agenda materials for meetings.
• Record transcribe and distribute meeting minutes; assist with agenda preparation as needed.
• Develop and maintain records and reports; assist with budget preparation and ongoing monitoring.
• Conduct research prepare reports draft correspondence and respond to information requests.
• Act as a liaison between department leadership management and staff to facilitate communication and resolve issues.
• Utilize word processing database spreadsheet and communication tools to support various projects.
• Promote a safe work environment by adhering to all safety policies and procedures maintaining a clean workspace and reporting hazards or incidents promptly.
• Foster a positive customer-focused work environment and strive to exceed internal and external expectations.
• Perform additional duties as assigned.

What Youll Need

• Must be 18 years of age or older at the time of hire.
• High School Diploma/GED required Associates Degree (or 60 college credits equivalent) is preferred 4 6 years of related work experience in an administrative role; or equivalent combination of education training and experience.
• Successfully complete a criminal history check through the Law Enforcement department as well as submit fingerprints for federal and state check prior to hire date.
• Ability to perform job duties with a high degree of tact and discretion while dealing with confidential materials and actions.
• Proficiency with Microsoft Office Suite.
• Ability to prioritize and manage multiple tasks and projects while interpreting and applying complex written and verbal instructions.
• Demonstrated success in establishing and maintaining productive working relationships.
• Strong communication skills both verbally and in writing.
• Strong organizational skills to maintain accurate records and data.

Schedule Pay & Benefits

• Monday-Friday 8:00 am 4:00 pm.
• Starting salary: $26.65 30.00 per hour.
• We offer an outstanding and affordable benefit package including medical pension program and more. To find out more visit our website.

Work Setting

• Based out of the headquarters facility in Wheaton IL.

Apply Today

Follow the link to apply directly and be considered for the position.

Additional information about the position and job duties can be found in the attached job description or on our website.

The Forest Preserve District of DuPage County is an equal opportunity employer.

Required Experience:

IC