State Authorization and Assessment Coordinator (Hybrid)

The State Authorization Assessment Coordinator serves as a key compliance and regulatory affairs professional within the Office of Institutional Effectiveness (OIE) supporting Loyola Marymount Universitys obligations related to state authorization professional licensure disclosures accreditation and assessment. Under the supervision of the Senior Director of Assessment and Accreditation Liaison Officer (ALO) this position exercises delegated responsibility for monitoring interpreting and administering state authorization and professional licensure requirements including the preparation submission maintenance and renewal of exemption requests applications and required documentation across all U.S. states and territories.

The State Authorization Assessment Coordinator also supports institutional assessment and accreditation compliance by coordinating assessment and program review processes maintaining official assessment and accreditation records and providing logistical and administrative support to faculty and university committees. This role requires a high level of attention to detail sound judgment and effective communication and plays a critical role in advancing the Universitys commitment to academic quality institutional accountability and regulatory compliance.

Position Specific Responsibilities/Accountabilities

• Monitor and research state authorization and professional licensure regulations across all U.S. states and territories to support LMUs compliance with educational activities and physical presence as defined by applicable regulatory agencies. (30%)

• Exercise delegated institutional authority to prepare submit manage and maintain state authorization exemption requests applications renewals amendments and all required supporting documentation ensuring accuracy timeliness and compliance with jurisdiction-specific legal requirements. (30%)

• Serve as a compliance liaison to academic departments and administrative offices by advising on state authorization and professional licensure requirements coordinating the collection of legally required information and communicating compliance obligations related to accreditation assessment and program operations. (10%)

• Build and sustain effective working relationships with regulatory agencies licensure boards peer institutions and LMU stakeholders to support compliance and academic quality initiatives. (5%)

• Maintain official institutional records related to state authorization professional licensure accreditation and assessment including compliance databases tracking systems correspondence determinations and supporting documentation in accordance with regulatory retention and audit expectations. (10%) Responsible for financial administration related to state authorization compliance including budget planning and forecasting fee tracking invoice review reimbursements procurement and reconciliation of expenditures to ensure fiscal accountability and regulatory compliance. (5%)

• Ensure accuracy and legal sufficiency of public disclosures by reviewing and updating OIE website content to reflect LMUs current state authorization and professional licensure status in alignment with federal state and accreditor disclosure requirements. (5%)

• Support LMUs accreditation compliance by monitoring institutional adherence to required academic administrative and student support assessment cycles and reporting compliance status risks and gaps to the Senior Director. (5%)

Loyola Marymount University Expectations

Exhibit behavior that supports the mission vision and values of the university. Communicate and employ interpersonal actions that model high standards of professional responsible accountable and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a Bachelors degree. Masters degree in higher education public policy law or a related field is preferred. Incumbent will be expected to continue upgrading knowledge skills and abilities needed to keep abreast of regulation/policy changes.

• Three years of experience in higher education or a related administrative compliance or academic support environment (e.g. academic affairs assessment accreditation or similar). Experience or exposure to federal and state regulations affecting higher education such as state authorization professional licensure requirements or compliance for out-of-state or distance education activities is preferred.

• Analytical skills including the ability to interpret policies guidelines legal regulations and/or institutional data and apply them accurately.

• Strong written and oral communication skills with a professional diplomatic and positive approach to working with others.

• Comfort leading or facilitating small group meetings trainings or information sessions.

• Ability to work independently and collaboratively exercising sound judgment confidentiality and integrity in handling sensitive information.

• Highly organized and detail-oriented with the ability to manage multiple tasks track complex information meet deadlines and support project coordination and documentation in a professional setting.

• Proficiency with Microsoft Office (Outlook Teams Word Excel PowerPoint) and familiarity with tools such as Box Smartsheet and Zoom.

• Dependable and composed under pressure maintaining a steady good-humored and adaptable disposition in a fast-paced environment.

• Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries incorporating complex highly technical information.

For full consideration please submit a cover letter and resume with your application.

#HERC# #HEJ#

Staff Regular

Salary range

$71100.00 - $88900.00 Salary commensurate with education and experience.

Please note that this position may not be eligible for visa sponsorship now or in the future.

Loyola Marymount University a Carnegie classified R2 institution in the mainstream of American Catholic higher education seeks outstanding applicants who value its mission and share its commitment to inclusive excellence the education of the whole person and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal state and local law. We invite all persons in the full diversity of their being life experience and beliefs to apply. (Visit for more information.)