Administrative Coordinator Northern Rockies

Trust For Public Land

Job Location:

Bozeman, MT - USA

Monthly Salary: $ 60 - 65000

Posted on: 5 days ago

Vacancies: 1 Vacancy

Job Summary

Who We Are:

Trust for Public Land (TPL) is the leader of a movement to connect everyone in America to the outdoors. A national nonprofit TPL partners with communities to create high-quality parks and protect public landsespecially in communities that need them mostto improve public health create social cohesion strengthen historic and cultural connection to place and increase climate resilience. Since 1972 TPL has protected more than 4 million acres of public land created more than 5500 parks trails schoolyards and iconic outdoor places generated over $112 billion in public funding for parks and public lands and connected nearly 10 million people to the outdoors. To learn more visit

Position Summary:

The Northern Rockies Administrative Coordinator provides high-level administrative organizational and coordination support to the Northern Rockies Director with additional support to the Director of Philanthropy.

This role is a core member of the Northern Rockies Operations team and serves as a trusted partner in managing executive priorities complex scheduling meeting and event preparation and follow-through.

In addition to supporting the State Directors outreach and communication to key stakeholders and partners this position also supports advancement-related outreach marketing and communications and stewardship coordination on behalf of senior leadership. This position is not a primary fundraising role but functions as a key connector for the State Director ensuring that donor board and stakeholder engagements are followed by timely organized and thoughtful communications documentation and next steps in close coordination with the Philanthropy team.

The Administrative Coordinator provides office management support for the Bozeman office as well as executive support to the Northern Rockies Director and at times other members of the Northern Rockies team.

Essential Functions:

General office management support for the Northern Rockies office including the following: (25%)

Manage calendars scheduling priorities and meeting logistics for the Northern Rockies Director
Prepare agendas briefing materials and follow-up items for meetings and external events and engagements
Track action items deadlines and next steps to ensure timely follow-through across executive priorities
Create update and format high-quality PowerPoint presentations and executive- and board-ready materials
Prepare and submit expense reports for the Northern Rockies Director
Provide general office management support and administrative coverage as needed to keep operations running smoothly including basic invoicing coordination accounts payable support and office readiness

Board Donor & External Stakeholder Coordination (25%)

Serve as the primary liaison to the local Advisory Board and select board committees ensuring a high-quality and well-organized board experience
Own board and stakeholder communications including invitations reminders outreach follow-ups and thank-you notes in coordination with senior leadership
Drive board and committee cadence including annual calendar planning scheduling agenda coordination and run-of-show support
Compile and distribute board materials (agendas packets decks minutes) with strong version control and deadline management
Support board meetings committee calls orientations and executive sessions including logistics materials and on-site coordination

Stakeholder Coordination (Operations-Focused) (25%)

Support donor engagement logistics in coordination with the Director of Philanthropy Philanthropy Coordinator and philanthropy team including scheduling donor visits and calls and preparing meeting briefings
Draft and coordinate donor and stakeholder follow-up communications including thank-you notes recap emails and next-step coordination under executive direction
Track follow-ups and timelines to support consistent execution and clean handoffs across senior leadership and the Philanthropy team
Partner with the Philanthropy Coordinator to ensure donor interactions materials and outcomes are accurately documented in the CRM

Events & Team Engagement (25%)

Coordinate logistics and materials for board meetings donor visits and senior-level stakeholder engagements
Coordinate with and support the Philanthropy Coordinator on all donor-related events
Provide light office coordination to support meetings and visiting stakeholders including room setup supplies and overall office readiness
Support internal gatherings and team activities as needed to foster a positive and well-functioning office environment

Qualifications:

1-2 years of executive or senior administrative support experience
Strong organizational communication and follow-through skills
Comfort working with senior leaders boards and external stakeholders
Ability to manage multiple priorities with discretion and initiative
Proficiency in Microsoft Outlook Teams Word Excel and PowerPoint; CRM experience preferred
Strong commitment to TPLs shared values (Belonging Creativity Collaboration Impact and Hope) to effectively work across the organization.

Compensation:
Trust for Public Land is a hybrid work environment and this role will ideally be located within travel distance to the Bozeman office. As a full-time employee you will be eligible for the Trust for Public Lands comprehensive benefits program which includes medical dental and vision insurance vacation and sick pay plus holidays a year end office closure and a 403(b)-retirement plan currently with up to a 7% company match. We offer competitive salaries commensurate with experience; the anticipated hiring range for this position is $60-65000.

Trust for Public Lands active goal is to be an inclusive and equitable place to work and build community. As the organization actively works to eliminate racial and other disparities it welcomes candidates with diverse backgrounds and/or multicultural skillsets. We are open to the possibility that a great candidate for this job may not precisely meet all the above criteria; if you believe you are the right person for this job and can persuasively make that case we encourage you to apply.

Required Experience:

Who We Are:Trust for Public Land (TPL) is the leader of a movement to connect everyone in America to the outdoors. A national nonprofit TPL partners with communities to create high-quality parks and protect public landsespecially in communities that need them mostto improve public health create soci...