Event Coordinator

Event Coordinator

Denver CO

Rocky Mountain Public Media Inc. (RMPM) is the parent company of Rocky Mountain PBS KUVO Jazz and The Drop. Over a million Coloradans turn to Rocky Mountain PBS KUVO Jazz and The Drop to discover provocative and inspiring local national and international programming; find diverse viewpoints; score front row center seats to world-class performances; and experience lifelong learning opportunities every month.

The Event Coordinator plays a key role in delivering memorable mission-driven events that celebrate and engage RMPMs Friends and statewide audiences.

Reporting to the Director Event Strategy & Operations and working in close collaboration with the Event Producers the Event Coordinator provides essential operational and logistical support before during and after RMPMs live and virtual events. This role is hands-on and detail-oriented supporting everything from vendor coordination and registration setup to guest communications on-site logistics and post-event reporting.

The Event Coordinator helps ensure each event reflects the warmth inclusion and excellence that RMPM stands for.

Essential Duties & Responsibilities

• Pre-Event Support
  • Assist Event Producers in developing and maintaining project timelines and task lists for upcoming events.
  • Build and maintain event registration pages and RSVP lists ensuring accuracy and alignment with branding and accessibility standards.
  • Support communications and outreach efforts coordinating with the Membership and Marketing teams to ensure consistency across platforms.
  • Coordinate and confirm logistics such as venue details catering volunteer assignments and audiovisual needs.
  • Prepare event materials (signage name badges check-in lists collateral) and ensure inventory and supplies are organized.

• Event Execution
  • Provide on-site event support assisting with setup check-in guest experience and tear-down.
  • Serve as a welcoming point of contact for attendees partners and volunteers.
  • Ensure event spaces are well-prepared and reflect RMPMs brand and hospitality standards.
  • Support the Event Producer in troubleshooting issues and ensuring a smooth attendee experience.
• Post-Event Follow-Up
  • Assist in collecting and organizing event data attendance reports and feedback surveys.
  • Support thank-you communications follow-up outreach and the cataloging of photos videos and key event documentation.
  • Help maintain organized records of event materials vendor invoices and post-event reports.
• Administrative and Team Support
  • Maintain up-to-date event tracking in project management tools such as and Slack.
  • Support vendor communications invoicing and contract processing as directed.
  • Participate in cross-departmental meetings to ensure alignment of event goals and execution.
• Other duties as assigned.

Minimum Qualifications of Position

• 12 years of experience in event coordination project support or administrative assistance preferably in a nonprofit public media or community engagement setting.
• Demonstrated ability to manage multiple projects with strong attention to detail and follow-through.
• Excellent interpersonal and written communication skills with a customer service mindset.
• Proficiency with tools such as Microsoft Office Outlook and event or project management platforms (e.g. Eventbrite Classy).

ADDITIONAL Qualifications of Position

• Must be able to work evenings and weekends as needed for events.
• Must possess a valid drivers license and be able to travel throughout Colorado.
• Ability to lift and carry event materials up to 50 lbs.
• Bilingual skills are a plus.
• Passion for community engagement live experiences and RMPMs mission.

Career Path

The Event Coordinator role serves as a key entry point into RMPMs event and engagement team. Employees in this position gain comprehensive experience in event logistics operations and audience engagement building the foundational skills necessary for advancement within the organization. With demonstrated success strong performance and growing project leadership skills an Event Coordinator may advance to roles such as:

• Event Producer leading the planning and execution of events and managing cross-departmental coordination.
• Senior Manager Event Strategy & Operations overseeing the full portfolio of RMPM events and developing strategic event initiatives.

This role is ideal for individuals passionate about creating meaningful experiences developing professionally in a dynamic team environment and growing within a mission-driven organization.

PROCEDURE FOR APPLICATION:

Persons interested in this position must apply at Please submit the following items:

1. A cover letter detailing how the applicants qualifications fit the needs of RMPM and information on how the applicant found out about the job opening.
2. A resume detailing education training and employment experience.

Position will be posted at until filled. No phone calls please. KRMA-TV/KTSC-TV/KRMJ-TV/KRMU-TV/KRMZ-TV and KUVO-FM/KVJZ-FM are licensed to and operated by Rocky Mountain Public Media Inc. as non-commercial public television and radio.

Our Approach to Compensation

Our salary ranges are designed to be competitive for our size and industry and are one part of our overall compensation package which includes benefits. Final compensation is based on qualifications relevant experience skillset and internal equity. While weve shared the full salary range for transparency most offers typically fall near the midpoint of the salary range.

Work Environment

This position involves both office-based and on-site event work. It requires flexibility collaborative spirit and a readiness to contribute wherever needed to ensure event success. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EEO Statement

Rocky Mountain Public Media embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds perspectives and skills. The more inclusive we are the better our work will be. As such Rocky Mountain Public Media does not discriminate on the basis of race religion color sex gender identity sexual orientation age non-disqualifying physical or mental disability national origin veteran status or any other basis covered by appropriate law. All employment decisions are based on qualifications merit and business needs.

Required Experience:

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