Procurement and Warehouse Specialist

About Standard Bots

Standard Bots is a New York-based robotics company building AI-powered six-axis robot arms designed and manufactured in the United States. Founded to make industrial automation more accessible and affordable Standard Bots takes a vertically integrated approach developing its own hardware software vision system and electronics so manufacturers of all sizes can deploy robots without specialized expertise or coding skills. Standard Bots robots are trusted by organizations ranging from independent machine shops to NASA and Lockheed Martin. Standard Bots is the largest U.S. industrial robotics company by robots shipped and one of the fastest-growing in the industry.

Location

This role is onsite 5 days/week onsite in our South East PA shop

Role overview

As Procurement and Warehouse Specialist at Standard Bots you are the operational backbone that keeps our supply chain moving and our warehouse running smoothly for the implementation team. You will manage purchase orders from initial quote through final delivery maintain BOM accuracy across projects run shipping and receiving operations and build the vendor relationships that support our systems. You thrive in a fast-moving environment where priorities shift quickly and accuracy matters. You understand that a missing part can stop a system build and a late shipment can delay a customer installation. You are organized proactive and comfortable owning cross-functional processes that touch engineering finance and the shop floor.

What youll do

Order Placement

Issue purchase orders for mechanical components electrical hardware consumables and packaging materials based on engineering demand and inventory levels

Track open POs from submission through delivery; follow up with vendors on lead times delays and discrepancies

Coordinate urgent and expedited orders to support schedules and customer delivery commitments

Reconcile invoices against purchase orders and receipts; flag pricing or quantity discrepancies for resolution

Bills of Materials Management

Maintain accurate and up-to-date bills of materials for active projects

Collaborate with engineering to incorporate ECOs (engineering change orders) and design revisions into BOMs in a timely manner

Audit BOM data for completeness part number accuracy and alignment with physical inventory

Identify long-lead and sole-source components; develop mitigation strategies to protect production schedules

Quoting

Solicit and compare quotes from multiple suppliers for standard and custom parts; apply sound judgment to balance cost lead time and quality

Maintain a quote log and cost database to support spend analysis and budgeting conversations with leadership

Negotiate pricing minimum order quantities and payment terms with suppliers to achieve the best total value

Support engineering with make-versus-buy analysis and alternate sourcing options for custom fabricated components

Shipping & Receiving

Manage inbound receiving: inspect deliveries for accuracy and damage log receipts against open POs and route materials to appropriate locations

Coordinate outbound shipments of robot systems and components to customer sites; prepare bills of lading and packing lists as required

Manage carrier relationships and select appropriate freight modes (parcel LTL FTL) based on cost urgency and shipment size

Maintain inventory accuracy through regular cycle counts proper labeling and organized bin locations throughout the warehouse

Vendor Intake & Management

Onboard new vendors: collect qualification documentation establish terms and payment profiles and integrate suppliers into our procurement workflow

Evaluate supplier performance on quality on-time delivery and responsiveness; escalate or replace underperforming vendors as needed

Identify and cultivate secondary and backup suppliers for critical components to reduce single-source risk

What youll bring

25 years of hands-on experience in procurement purchasing or supply chain within a manufacturing or hardware environment

Demonstrated experience managing purchase orders vendor communications and inventory records in a physical warehouse setting

Prior experience working from engineering BOMs or technical part lists to generate purchasing requirements

Technical Skills

Proficiency with ERP or procurement platforms (e.g. NetSuite QuickBooks Fishbowl or similar); comfortable learning new software systems

Strong Excel or Google Sheets skills for BOM tracking spend analysis and inventory management

Ability to read engineering part drawings and interpret BOM structures including assemblies and sub-assemblies

Familiarity with freight documentation: bills of lading packing slips certificates of conformance and customs forms

Soft Skills & Mindset

Highly organized and detail-oriented: you keep records accurate flag discrepancies early and follow through on open items

Self-directed and proactive: you anticipate shortages identify process gaps and act before issues become problems

Clear communicator: you keep engineering finance and operations in the loop without being asked and escalate with context

Comfortable in a fast-growing startup: you adapt quickly wear multiple hats and help define processes as the company scales

Nice to have

Experience in robotics automation or advanced manufacturing supply chains

Forklift certification or experience operating warehouse equipment

Familiarity with Incoterms and basic international freight processes

Experience with lean inventory practices Kanban systems or demand-driven replenishment

Background sourcing electronic components custom machined parts or PCBs

Compensation and Benefits

The salary range for this role is $60000 to $100000. We are open to a variety of seniority levels for this role and will build compensation packages that are commensurate with seniority and skill level. Base salary is just one part of the overall compensation at Standard Bots. All Full-Time Employees are eligible for Employee Stock Options. We also offer a package of benefits including paid time off medical/dental/vision insurance life insurance disability insurance and 401(k) to regular full-time employees.

Required Experience:

IC