2627SY Administrative Assistant III, Part-Time Finance Department

This position is for the 2026-2027 School Year.

This position is not eligible for Benefits.

TITLE: Administrative Assistant III Part-Time

EMPLOYMENT TERMS: .50 FTE/12-months

SALARY CLASSIFICATION: Classified

GENERAL STATEMENT of RESPONSIBILITIES:

The Administrative Assistant III Part-timewillassistthe Finance Departmentinmaintainingfinancial recordsforthe Career & Technician Education Department andisan integral part in thesuccessfuloperation of the districtscompliancewiththe rules and regulations set forth by the Uniform System of Financial Records (USFR).

PRINCIPLE DUTIES:

• Performs a variety of clerical duties(filing organization)inproviding assistance tostaff and administrators as needed.

• Assistsinmaintainingproper audit trail and checks & balances;assistsauditors asrequired.

• Assistsin providing processing andreconciling accounting information for school and district staff members.

• Performs basic office procedures andother relatedtasks asassigned by Supervisor.

• Assistswith all travel related activities including coordinatingreservingand securing reservationsaccommodationsand other travel related expenses.

• Reviews andverifiesthe accuracy and completeness of purchases and supporting documentation.

• Reconcilecredit card purchase orders and credit card purchases for all career and technical education funding sources.

• Maintain organized records of invoicespaymentsand other documentation.

• Work closely with other Business Office staff and Administrators to ensure all career and technical education expenses are compliant with Federal and State audit requirements.

• Performs other related duties as assigned.

QUALIFICATIONS:

• High school diploma or equivalent.
• Proficiencyin Microsoft Office and familiarity with accounting software.
• 1-3 years ofaccounting or financeexperience in a school settingpreferred.
• Associate degree in Accounting Finance or related fieldpreferred.

OCCUPATIONAL CONDITION:

Low Risk - Work is routinely performed in indoor environments including exposure to noise and being on your feet for extended periods of time.

Physical Demands: The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The applicant for this position is required to:

• regularly required to sit talk and/or hear.
• Sit approximately 75% of the time
• Walk and stand approximately 20% of the time
• Kneeling/Stooping approximately 5% of the time
• Lift on a regular basis 30-50lbs
• Use hands to finger handle or feel objects tools and/or controls; and reach with hands and arms on a regular basis.
• Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.

The information contained in this position description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position. Additional duties are performed by the individuals holding this position and additional duties may be assigned.

SKILLS REQUIRED:

• Computer softwareexpertiseand keyboard skills.
• Flexibility and capacity to prioritize new tasks.
• Ability to work independentlyas well as collaboratively within a team.
• Self-organization
• Excellent ability to pay attention to detail.
• Ability tomaintainstrict confidentiality.
• Work well with others andmaintainprofessional relationships.
• Able to balance speed and accuracy.
• Excellent communication skills; verbal and written.
• Mustpossessstrong organizational skills
• Requires high attention to detail.

COMMITMENT & DEPENDABILITY:

• Willingness to be an integral member of a successful team.
• Dedication to provide the highest level of service.
• Adherence to policies and procedures.
• Resourceful and adaptable.

POSITION EXPECTATIONS:

Time Management: Mustbe able to prioritize tasks assigned to proficiently meet deadlines.

Stress Management: Periodicstress of consistent deadlines.

Public Contact: Interaction with district staff andvendors.

EVALUATION PROCEDURE:

The evaluation is done by the Director of Finance in accordance with provisions specified in governing board policy.

POSITIONS SUPERVISION:

The Administrative Assistant IIIPart-timereports directly to theDirectorofFinance.

Buckeye Union High School District does not discriminate on the basis of race color national origin sex age or here( to read the entire policy.

El Distrito Escolar de Buckeye Union High School no discrimina en base de raza color origen nacional sexo edad o clic aqui( para leer toda la política.

Required Experience:

Junior IC