Facilities Manager

Facilities Manager

We are seeking a Facilities to join our team. This role is responsible for the day-to-day oversight of JJEs Head Office in Innisfil Ontario.

As the Facilities Manager oversees daily operations at JJEs Head Office and provides project and advisory support to facilities across Canada and the U.S. This role manages maintenance repairs upgrades and capital projects while ensuring strong vendor management regulatory compliance workplace safety and cost control. The Facilities Manager also leads frontofhouse operations through direct supervision of the Receptionist and works closely with location leaders to maintain safe efficient and wellrun workplace environments.

BRANCH: Innisfil Ontario

TYPE: One new vacancy Permanent Full-Time

COMPENSATION:

• Anticipated Salary Range - $80000 - $95000 (Based on education and experience)
• Annual Performance Review with Bonus Opportunity
• Group Benefits that are 100% paid for by the Company inclusive of Health Dental Life Disability and Travel coverage
• Vacation & Paid Personal days
• Employer Matching Retirement Savings Plan

POSITION RESPONSIBILITIES:
Facilities Operations & Maintenance

• Oversee and coordinate building maintenance schedules to ensure timely costeffective repairs
• Manage and evaluate the performance of cleaning and custodial service providers
• Review and manage contracts for lawn care snow removal and related services on an annual basis
• Conduct regular facility inspections to identify maintenance needs repairs or improvement opportunities
• Serve as the primary point of contact for emergencies and urgent facility repairs across all company locations
• Ensure facilities comply with applicable building codes safety standards and regulatory requirements (e.g. fire prevention programs)

Vendor Contract & Program Management

• Liaise with building maintenance and national/corporate vendors
• Negotiate service contracts reconcile invoices and determine when to go to market
• Manage the contractor program and ensure all required documentation is current and compliant
• Identify and implement opportunities for national or group contracts to reduce costs (e.g. custodial services vending uniforms)
• Oversee recycling and waste management programs to support environmental responsibility

Capital Projects & Improvements

• Identify facility repair maintenance and upgrade requirements and develop action plans in partnership with location managers
• Oversee maintenance and inspection schedules for key systems at the Innisfil location and provide guidance to other sites including:

• Cranes hoists and bay doors
• Oil/water separators
• Heating and exhaust systems
• CO₂ alarms and automatic exhaust systems
• Waste oil removal
• Indoor and outdoor lighting
• Septic systems

• Act as lead contact for facility upgrades and renovations managing budgets and reporting progress to leadership
• Prepare business case documentation for senior leadership related to facility upgrades and building leases
• Draft office layout plans for new builds renovations and reconfigurations

Safety & Security

• Partner with location managers to address facilityrelated safety issues in a timely manner
• Monitor and respond to employee Facility Request submissions
• Act as a member of the Joint Health and Safety Committee (JHSC)
• Manage facility keys locks access fobs and building access approvals
• Coordinate security alarm access and clearances in partnership with IT

Space Access & Asset Management

• Procure office furniture and coordinate office setups and upgrades
• Ensure workstations and offices are prepared in advance of employees onboarding and offboarding
• Maintain organized documentation and records for all facilityrelated files
• Track building lease agreements and participate in evaluating alternative lease options
• Support new facility openings and decommission facilities or work areas no longer in operation

FacilitiesAdministration & People Management

• Provide direct supervision guidance and performance management for the Receptionist
• Ensure reception coverage scheduling and daily frontoffice operations are effectively managed
• Support receptionrelated activities involving facilities access control visitors contractors and internal requests
• Ensure reception and common areas are clean functional and representative of company standards

ABOUT YOU:

• Strong project management and budgeting skills
• Proficient in Microsoft Office (Word Excel Outlook)
• Ability to draft and interpret office space layouts
• Strong interpersonal verbal and written communication skills
• Selfmotivated resourceful problemsolver with sound judgment
• Demonstrated commitment to workplace safety
• Proven team player willing to support others as required

POSITION REQUIREMENTS/QUALIFICATIONS:

Education/ Certification:

• College Diploma required; University Degree preferred
• Valid G class drivers license with a clean drivers abstract
• Must be able to pass a pre-employment background check

Experience:

• Demonstrated experience managing multiple facility activities or projects simultaneously
• Experience administering and managing maintenance programs with working knowledge of:

• Ontario Occupational Health and Safety Act
• Ontario Building Code
• Ministry of the Environment legislation relevant to industrial establishments

OTHER DETAILS

Work Environment:

• Office Warehouse Shop environment
• Exposure to noise dust and dirt

Supervision of Others:

• One direct report

Travel Expectations:

• Minimal - 10%-20% of time

WHO WE ARE:

As the leading distributor of public works equipment Joe Johnson Equipment (JJE) provides mobile infrastructure-

maintenance equipment to municipalities and contractors across Canada and the US. Through our branch network we sell rent lease service and support vacuum trucks refuse & recycling collection vehicles street sweepers sewer cleaners and inspection cameras.

JJE is a proud subsidiary of Federal Signal Corporation.

If you are looking for a new opportunity then we at Joe Johnson Equipment welcome your application. We encourage applications from all qualified persons however only those who are being considered for the position will be contacted.

If you are contacted for an interview and require any accommodation please notify Human Resources in advance and we will provide applicable accommodation.

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