Temporary Property Manager (Templeton)

Peoples Self-Help Housing (PSHH) is looking to hire an experienced Temporary Property Manager to oversee a 30-unit low-income housing property in Templeton CA.

With a mission to build affordable homes with site-based services that offer opportunities to change lives and strengthen communities Peoples Self-Help Housing is the longest serving nonprofit developer on Californias Central Coast. We serve low income working families farmworkers seniors and veterans and provide welcoming environments for those living with disabilities and for the formerly homeless. Along with building and managing beautiful and accessible neighborhoods in San Luis Obispo Santa Barbara and Ventura counties we offer a broad array of programs to promote health education and connections to community-based resources.

All duties related to processing tenant applications including marketing the property accepting and receiving applications qualifying applicants by checking credit and criminal background previous landlord and other references verifying income maintaining waiting list showing apartments and reviewing lease contracts with tenants.

All duties related to processing tenant applications

Annually re-certify tenants by the effective date

Review and prepare for audits from regulatory agencies and investors by ensuring that all internal and regulatory compliance requirements are followed and completed

Attend training classes and seminars to stay current with appropriate property required certification

Maintain tenant and unit files in accordance with regulations

Perform move-out inspections with Maintenance Manager

Ensure settlement statements and other parts of the move out process are completed accurately and timely

Maintain accurate information on vacancies and the make ready process

Arrange for re-keying of door locks

Process repairs quickly to ensure the unit can be re-rented as soon as possible

Assist with periodic inspections

Perform move-in inspections with tenants

Ensures all turnover procedures are followed and that turnovers are accomplished in a timeframe and manner consistent with PSHH standards and the propertys budgetary goals and limitations.

Ensure work orders are prioritized and completed according to policy

Track preventive maintenance and process purchase requests and approval forms

Check community areas and shared spaces for cleanliness and safety on a daily basis

Maintain control of keys for apartments and common areas

Be prepared for emergencies with mapping of gas shutoff valves water escape routes etc.

Ensure physical standards for each site are achieved in accordance with expectations of the organization.

Review lease and house rules and with the new tenants and instruct on the use of appliances etc.

Assist tenants in organizing regular cultural and national celebrations

Help to coordinate through department collaboration self-sufficiency tenant programs and activities

Reinforcing lease addendums house rules with proper notices and meetings

Help with budget overview work on early stages of budget development

Ensure variance reporting is completed monthly for each property

Collect rents according to policy and ensure benchmarks are met

Ensure leasing procedures are followed and occupancy levels are at standards

Process security deposit refunds in a timely manner

Process accounts payable on a weekly basis

Work within the approved operating budget

Collect rents post to database make bank deposits and maintain tenant and unit files in accordance with regulations and within a timely manner. If applicable collect laundry money roll and deposit on a regular basis

Perform move-in inspections with tenants; re-review lease and house rules and with the new tenants and instruct on the use of appliances etc.

Perform move-out inspections in coordination with Portfolio Manager and/or Facilities/Maintenance Manager. Arrange for re-keying of front door locks. Process security deposit refunds in a timely manner. Make sure any repairs/maintenance needs are made as quickly as possible so that the unit can be re-rented as soon as possible

Assist with periodic inspections

Process accounts payable on a weekly basis

Attend appropriate training classes and seminars to stay current with appropriate property required certification

Prepare various weekly and monthly reports as required

Work within the approved operating budget

Process work orders by notifying maintenance staff landscape staff or an outside provider as instructed of needed repairs. Track preventive maintenance. Process purchase requests and approval forms

Maintain a maintenance file for each unit to maintain warranty information track and schedule preventative maintenance required and performed

Check community spaces grounds mailboxes and parking areas for cleanliness and safety on a daily basis

Maintain control of keys for apartments and common areas. Assist tenants with lockouts

Assist tenants in organizing typical cultural and national celebrations

Property Managers may be required by management to live on site as a condition of employment. This requirement would be determined by factors such as but not limited to local/state/federal regulations and/or what management believes to be in the best interest of the property or the need to maintain property compliance with funders and/or others; the requirements may change from time to time

Maintain the community room calendar if applicable. Review the cleaning policy security deposit and other rules with tenants. Accept and refund deposits for appropriate use of community space

Work with the Health and Community Services Department the Portfolio Manager and local agencies to coordinate self-sufficiency programs and recreational activities for tenants if applicable. If applicable advise tenants on accessing public and private social services

Prepare for emergencies with mapping of gas shutoff valves water escape routes etc.

Other duties as assigned

• General computer literacy
• Proficiency in Microsoft Office especially in Word and Excel
• Strong verbal and written communication skills
• Ability to work with people of all cultures and economic status
• Bilingual (English/Spanish) may be required and is always highly preferred
• Ability to provide professional and courteous customer service
• Works collaboratively in a team environment
• Ability to prioritize multitask and meet deadlines autonomously
• Experience working in an office environment and using office equipment
• Experience in affordable housing property management highly desired
• Proven ability and experience maintaining confidentiality with proprietary company information and personal client information.
• Valid CA drivers license proof of auto insurance and access to a reliable vehicle.
• Light lifting (up to 20 pounds) walking bending and squatting for short periods of time.