Chief of Staff Reurbano

Selection process developed by matteria

Location and Work Mode

This is a full-time permanent position based in Mexico City (CDMX). The role requires in-office and field presence with a hybrid modality available for half of the week.

Who we are

Reurbano is one of Mexico Citys most recognized adaptive reuse developers with 15 years of creating vibrant enduring urban spaces through design excellence operational innovation and a focus on people.

We believe activated high-trust communities create extraordinary value socially civically and financially. We also believe were living through a transformation in how organizations operate. Were now launching a new real estate development platform to build adaptive reuse and mixed-use mixed-income intergenerational communities pairing deep community investment with an AI-first data and operating model.

This role will be part of a founding team that reimagines development from what we build to how we build to with whom we build.

Our impact

• 30 completed projects across Mexico City (2008 to present) representing 400 housing units and 15000 m² developed.

• Award-winning portfolio recognized internationally: Bienal de Venecia Bienal de Quito FAD Prize (Spain and Portugal) XV Bienal de Arquitectura Mexicana and ArchDaily Best Buildings 2015.

• Featured in leading media including Metropolis Monocle Log NYTimes ArchDaily El Financiero and AD México.

• 60000 Instagram followers and a growing community of residents collaborators and urban advocates built on credibility not ad spend.

Purpose of the Position

Act as a force-multiplier for the founders driving execution across the highest-priority initiatives and ensuring early projects move forward with strong coordination so the company moves faster with fewer dropped balls clearer decisions and less founder bandwidth consumed by follow-up and orchestration.

Key Responsibilities

• Drive founder priorities to completion: take ambiguous high-priority initiatives from idea to done with minimal oversight.

• Own interim project management for initial projects: maintain execution rhythm dependencies deliverables and stakeholder coordination.

• Build and run a lightweight execution operating system: weekly priorities action tracking decision capture and cadence that reduces follow-up debt.

• Coordinate complex cross-functional workstreams: align legal finance design vendors and internal owners with real timelines and clear accountability.

• Evaluate options and make recommendations: run structured vendor evaluations and produce clear memos that enable decisive action.

• Support hiring execution when needed: own process mechanics so founders focus on high-signal interactions.

• Leverage AI and tools to increase throughput: use automation and structured workflows to accelerate work without sacrificing accuracy.

Requirements and competences to work with us

Education

• No specific degree required. Relevant backgrounds include Business Administration Law Engineering Public Policy or related fields.

• What matters most is demonstrated ability to drive complex cross-functional work to completion in ambiguous environments.

Experience

• 4 to 7 years in a highly autonomous and ambitious roles in project management strategy operations or founder-adjacent role in a fast-moving organization.

• Proven ability to take ambiguous priorities and turn them into structured execution plans with clear owners timelines and next steps.

• Track record of coordinating complex cross-functional workstreams across legal finance design and operations without creating bureaucracy.

• Experience producing crisp written memos decision briefs and structured updates that enable fast informed decisions.

• Demonstrated ability to manage sensitive information and operate with discretion in high-trust environments.

• Experience supporting or working directly with founders C-suite executives or senior leadership in a high-accountability context.

• Real estate proptech startup or multi-project environment experience is a strong plus.

Knowledge and Skills

• High ownership and accountability: owns outcomes and closes loops at speed not a coordinator but an executor.

• Structured thinking and written clarity: crisp memos trackers and updates that enable decisions without back-and-forth.

• Strong judgment and discretion: operates in sensitive ambiguous contexts with maturity and without drama.

• Cross-functional coordination strength: aligns stakeholders without creating bureaucracy or slowing things down.

• Systems discipline and cadence: builds repeatable routines that stick and reduce founder dependency over time.

• AI and tool fluency: uses tools to increase throughput reliability and documentation quality.

• Fully bilingual: Spanish and English written and spoken.

Our team profile

• High agency stamina: this is a demanding environment; youre comfortable with ambiguity take ownership and move fast.

• Empowerment over hierarchy: we operate with empowered decision-making; roles change as we learn and we optimize for outcomes not titles.

• Mission alignment: youre deeply motivated by building healthier more connected places.

• Adaptability and curiosity: you learn new tools and workflows quickly experiment thoughtfully and use AI to increase clarity speed and quality.

• Low ego: youre willing to do whatever the work requires and you treat people with kindness and respect while holding a high bar.

Key interests for working with us

This role is best suited for someone motivated by:

• Being at the center of how a company moves: the Chief of Staff sees everything touches everything and has direct influence on what gets done and how fast.

• The craft of execution: turning ambiguity into clarity big ideas into structured plans and open loops into closed ones.

• Working in close partnership with founders who are building something genuinely different in one of Latin Americas most interesting cities.

• Growing fast: this role offers unmatched exposure to strategic decisions organizational design and the full complexity of a scaling company.

• Making the invisible visible: building the systems and cadence that allow a team to operate with less friction and more speed.

Reasons to join our team

• Competitive salary aligned to market.

• Permanent full-time contract.

• Hybrid work environment in office half the week optional the other half.

• Performance-based bonus tied to community and operational milestones.

• Benefits in accordance with Mexican labor law (IMSS INFONAVIT aguinaldo PTU vacaciones).

• Equipment and tools provided. Direct exposure to founders from day one.