Startup Office Manager

We are looking for a high-energy hyper-organized Office Manager to be the heartbeat of our headquarters. You are the ultimate facilitatorsomeone who takes pride in creating an environment where the rest of the team can do their best work without friction. From managing vendor relationships and streamlining internal processes to planning legendary team offsites you will own the daily vibe and operational flow of the company. This is a role for a proactive problem-solver who sees a gap and fills it before anyone else notices its there.

About Us:**

STAN is the largest provider of AI solutions for HOA and Condo Property Managers. We are using cutting-edge and patented artificial intelligence technology to build solutions that enhance life for residents of more than 2.5 million homes across North America. And we are on a mission to build the worlds first AI property manager. Want to come along for the ride

STAN is also an award-winning platform having been recognized by Rogers FedEx George Brown College StartUp Canada the Waterloo Accelerator Centre and more!

To learn more feel free to visit us at (.)ai

Tasks

• Facility Management: Oversee the daily operations of the physical office including layout optimization supplies procurement and acting as the primary point of contact for the landlord.
• Vendor Relations: Source and manage relationships with external partners (catering cleaning IT support and maintenance) to ensure high service standards and cost-efficiency.
• Onboarding & Culture: Partner with leadership to coordinate new hire setups (tech desks swag) and lead the planning of team events holiday parties and offsites.
• Internal Logistics: Manage incoming/outgoing mail executive travel booking and expense reporting for the leadership team.
• Process Improvement: Identify bottlenecks in office workflowsfrom how we book meeting rooms to how we manage kitchen inventoryand implement scalable solutions.
• Health & Safety: Ensure the workplace remains compliant with local regulations and maintain a safe inclusive environment for all employees.

Requirements

• The Startup Mindset: 2 years of experience in office management or operations preferably in a fast-paced startup or agency environment.
• Impeccable Organization: You are the person who has a spreadsheet for everything and never lets a task fall through the cracks.
• Hospitality Instincts: A genuine service-first attitude with the ability to make guests and employees feel supported and valued.
• Tech Savvy: Proficiency with modern workplace tools (Slack Google Workspace Notion and basic Zoom/AV troubleshooting).
• Autonomy: The ability to work with minimal supervision and make executive decisions on behalf of the office budget and environment.
• Communication: Excellent verbal and written skills; you can navigate a tough conversation with a vendor just as easily as writing a fun company-wide announcement.

Benefits

• Competitive salary
• Comprehensive health dental and specialist benefits.
• Company Macbook.
• Free parking and shuttle service to the office.
• Extra PTO during occasional US holidays.
• Company events in-office restaurant and building-wide perks.
• Unlimited ping pong and espresso!

If youre passionate about AI and ready to disrupt a massive industry we want to talk to you!