New Business Coordinator

We are Acrylicize a global creative studio powered by art and culture inspired by stories of people and place. Our multidisciplinary team of artists designers project managers and strategists create and curate art that activates spaces for some of the worlds leading brands and institutions. Experts in using art and design to drive positive change for people and planet delivering unmissable moments that get everyone talking. With studios in New York and London we offer creative impact on a global scale.

We are seeking a highly organized and proactive New Business Coordinator to play a key role in strengthening and scaling our US growth function.

You will contribute directly to building a healthier more predictable pipeline by:

• Improving proposal turnaround times
• Strengthening enterprise-level opportunity support
• Expanding our presence across multiple sectors
• Increasing coordination between US and UK teams
• Building a scalable foundation for future growth

This role sits at the heart of our commercial engine combining research coordination strategic thinking and relationship-building.

Key Responsibilities

25% Proposals Pitches & Pursuit Support

• Drafting formatting and assembling pursuit materials
• Coordinating inputs from Creative Production PM and Leadership
• Managing deadlines to ensure polished on-time submissions
• Organizing case studies visuals and credentials for reuse
• Supporting proposal development in InDesign (advantageous but not essential)

10% CRM & Pipeline Management

• Maintaining accurate real-time updates in HubSpot
• Updating deal stages contacts and tasks
• Ensuring pipeline hygiene and clean data
• Pulling weekly summaries and dashboards

35% Coordination Admin & Project Startup

• Scheduling meetings and managing logistics
• Preparing client meeting materials and kickoff documentation
• Tracking contracts and signatures
• Supporting smooth handovers into Project Management and Design
• Maintaining organized pursuit archives and internal documentation

30% Market Intelligence & Sector Research

• Researching architects developers PMs and sector leads
• Tracking RFPs planning approvals and upcoming projects
• Identifying priority markets and new opportunities
• Gathering intelligence to support proactive outreach and positioning

Business Development & Relationship Building

• Researching new sectors and potential projects across the USA
• Building and nurturing a professional network via LinkedIn
• Contacting prospective clients to establish rapport and arrange introductory meetings
• Confidently handling client calls and early-stage conversations independently
• Attending client meetings networking events and industry functions
• Contributing to the studios overall commercial and growth strategy

What Were Looking For

You are:

• Highly organized and proactive
• Commercially aware and strategically minded
• Confident communicating both written and verbal
• Comfortable speaking publicly and leading initial client calls
• Collaborative positive and team-oriented
• Curious about art design and the built environment

You have:

• Experience in business development coordination marketing architecture or design (helpful but not essential)
• Familiarity with CRM systems such as HubSpot (or the ability to learn quickly)
• Strong follow-through and attention to detail
• The ability to connect with people across industries and disciplines
• Knowledge of InDesign (advantageous but not required)

Benefits

• 10 days paid vacation (increasing with tenure)
• 11 bank holidays
• 4 additional days off between Christmas and New Year
• Gold-standard health dental and vision insurance
• 401(k) eligibility after 3 months
• Hybrid working model
• Half a day per month dedicated to creative pursuits
• Regular team socials

Our Commitment

Acrylicize is proud to be a certified B Corporation reflecting our commitment to using business as a force for good. We are seeking individuals who are not only excellent at what they do but who also believe deeply in sustainability social responsibility and community impact.

We are an equal opportunity employer dedicated to building an inclusive and diverse workforce. We do not discriminate on the basis of race religion disability national origin gender gender identity sex sexual orientation age marital or civil partnership status veteran status pregnancy or maternity.