Administrative Assistant Remote
Share
Job Location:
Santa Clarita, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
Role : Administrative Assistant
Remote
Responsibilities:
- Order Entry: Accurately input all incoming orders into the order management portal in a timely manner ensuring all required data fields are completed and documentation is properly attached.
- Approval Tracking: Monitor order approvals by relevant departments or personnel proactively following up on pending approvals and escalating delays as necessary to maintain process flow.
- Status Monitoring: Track the progress of each order through the portal updating records as orders move through various stages (e.g. processing production or shipment).
- Delivery Tracking: Oversee the fulfillment and delivery process coordinate with logistics or shipping providers as needed and ensure timely delivery to the designated recipients.
- Communication: Serve as a point of contact for order-related inquiries providing updates to internal teams and customers regarding order status approval and delivery timelines.
- Documentation & Reporting: Maintain accurate records of orders approvals and deliveries and generate routine reports on order status and fulfillment metrics.
- Process Improvement: Identify and suggest opportunities to enhance the order entry approval and delivery processes for increased efficiency and accuracy.
Skills:
- Previous administrative or order entry experience ideally in a business-to-business or logistics environment.
- Strong attention to detail and organizational skills.
- Proficiency with order entry or ERP portals and basic Microsoft Office applications (Excel Word Outlook).
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Problem-solving skills and initiative to follow up on delayed orders or issues.
