Senior Administrative Assistance – High Volume Talent Acquisition

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Job Description:

Senior Administrative Assistance High Volume Talent Acquisition

City: Bogotá

Grade: 9

Hybrid Job

Job description: The Senior Administrative Assistance High Volume Talent Acquisition is responsible for supporting the activities of the Corporate Talent Acquisition Team in a dynamic and fast-paced work environment. This position supports Corporate Talent Acquisition in all facets of day-to-day business operations. Responsibilities may include creating reports preparing offer letters processing compensation requests scheduling candidate interviews or supporting candidate hiring efforts runs queries and compiles data posts jobs on websites completes general data entry creates presentations and processes various information requests.

Responsibilities:

• This role provides clerical and administrative support to talent acquisition team (recruiter source) to coordinate the recruitment process and hiring the new employee.
• The Recruiting Coordinator processes applicants through the workflow provides scheduling support to the hiring team updates job requisition files set up the job offer makes the reference checks and screenings.
• Maintains daily weekly and monthly departmental reports
• Prepares basic summary reports and presentations
• Coordinates (in-person and virtual): interview scheduling pre-employment assessments and job requisition management.
• Ensures pre-employment screening (i.e background employment reference) are timely and in accordance with established procedures.
• Monitors background screening results and alerts Staffing Specialists of any issues in a timely manner.
• Prepares detailed reports and spreadsheets
• Provides support for various ad-hoc reports and HR initiatives as necessary
• Coordinates meetings and travel arrangements
• Maintains confidentiality and sensitive security information
• Supports HR policies programs and services
• Maintains uniform best practices to ensure efficiency consistency and quality
• Performs administrative activities to ensure an organized flow of information and other tasks as assigned.

Preferred Competencies

• Demonstrates strong oral and written communication skills
• Problem solver capable of resolving routine and non-routine issues timely
• Self-motivated; takes initiative and maintains focus
• Exercises independent judgement accuracy and attention to detail
• Displays strong organization with effective time management skills
• Works independently but also acts as a team player in a team environment
• Demonstrates strong analytical skills with ability to review data and generate reports in Excel
• Demonstrates the ability to identify adapt and apply approaches in problem solving
• Absorbs subject matter timely and thoroughly
• Provides appropriate details when responding to questions
• Maintains organized files
• Demonstrates ability to quickly learn various business-related software systems

Minimum Qualifications

• STRONG verbal and written ENGLISH communication skills (Conversational English 80%) - Required
• Experience with Microsoft Office products (Outlook Word Excel PowerPoint) - Required
• Minimal Studies: Technical - Bachelors degree - Preferred.
• Minimum 1 years of relevant experience in recruitment - Preferred.
• Availability to work in a hybrid model 3 days a week from Bogotá office the other 2 will be at home - Required

Employee Type:

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