Administration Lead

• Full time fixed term until 31 December 2026
• Lead and shape the administrative backbone of a pioneering rural health education team
• Base Salary $% superannuation

About the opportunity

The Broken Hill University Department of Rural Health (BHUDRH) part of the Faculty of Medicine and Health is seeking an experienced Administration Lead to provide leadership within the professional team. This newly created role offers the opportunity to shape and streamline administrative functions while supporting the delivery of high-quality education and student placement programs in rural and remote communities.

Reporting to the School Manager the Administration Lead will oversee the Executive Assistant staff and manage operational and governance functions across the School. You will play a key role in coordinating student placement agreements secretariat duties stakeholder communications and ad-hoc projects that support the Schools strategic objectives.

Key Responsibilities

• lead the development implementation and management of student placement agreements MOUs and related administrative arrangements with internal and external partners.
• provide high-level secretariat support for committees including scheduling agenda preparation minute-taking and follow-up on actions.
• supervise and mentor the Executive Assistant to the Head of BHUDRH ensuring seamless team operations.
• coordinate operational challenges address staff and stakeholder enquiries and maintain a culture of collaboration responsiveness and trust.
• support reporting compliance and data management initiatives in collaboration with the School Manager.
• contribute to ad-hoc projects and initiatives as required to support the Schools evolving priorities.

About You

You are a proactive well-organised and trustworthy professional with strong administrative and leadership experience. You thrive in a dynamic rural education environment and are confident managing multiple priorities while supporting staff stakeholders and senior executives.

You will bring:

• proven experience in administrative leadership including contract/agreement management and committee support.
• strong planning organisation and time management skills with meticulous attention to detail.
• excellent communication skills with the ability to engage professionally with a wide range of stakeholders.
• experience interpreting and applying policies and familiarity with records and data management systems.

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also to meet the Universitys obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for or found to engaged in sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions the University may take any necessary step including the termination of your employment.

EEO statement

At the University of Sydney our shared values are trust accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion evidenced by our people and culture programs as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People women people living with a disability people from culturally and linguistically diverse backgrounds and those who identify as LGBTQIA. We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion.

How to apply

Applications (including a cover letter CV and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role or if you require reasonable adjustment or any documents in alternate formats please contact Lena Germinarios Recruitment Operations by email to

The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

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