Office Manager & IT-Asset Specialist (mfd)

Reception & Visitor Management

• Responsible for the professional reception registration and direction of visitors customers and suppliers
• Conducting safety briefings for guests and external service providers including the verification of information disclosure
• Managing access controls including programming issuance and return of badges and employee ID cards
• Serving as the primary contact for the telephone switchboard general inquiries and the coordination of express and courier services

IT Asset & Leasing Management

• Controlling IT leasing terms and proactively coordinating the timely return of devices to avoid additional costs
• Executing hardware leasing processes: Operational handling of the issuance return and logistics for notebooks and smartphones
• Quality Assurance: Verifying factory resets on returned devices (deletion of Apple ID/BIOS protection) and ensuring the completeness of documentation
• SAP Administration: Performing invoice verification cost control and procurement processes within SAP

Office Administration & Infrastructure

• Managing pool vehicles (including key management and driving license checks) as well as the inventory management of office supplies
• Processing incoming and outgoing mail (excluding parcel shipping) and creating internal news contributions
• Preparing for audits through the seamless digital archiving of training records and the management of lost and found items
• Handling infrastructure incident reports and forwarding them via the CAFM system

• Successfully completed commercial apprenticeship (EFZ) a degree from a hotel management school or or equivalent qualification
• Initial experience in a modern reception environment hospitality or a comparable administrative hub function is required
• Proficiency in German (stylistically confident) and good English skills (written and spoken) are mandatory for international visitor contact and system documentation
• Strong command of MS Office (especially Excel) and foundational experience in using SAP (ideally modules MM/FI) for procurement and invoice verification
• Basic understanding of mobile hardware (iOS/Android) and interest in working with specialized software (CAFM and badge management systems)
• High degree of customer orientation and professional appearance as the reception is a key representative of the companys public image
• A structured and independent work style with the ability to maintain an overview of leasing deadlines and administrative tasks during peak visitor times
• Assertiveness in following up on device returns combined with a high sense of responsibility regarding safety and process compliance

Bruker is enabling scientists and engineers to make breakthrough post-genomic discoveries and develop new applications that improve the quality of human life. Brukers high performance scientific instruments and high value analytical and diagnostic solutions enable scientists to explore life and materials at molecular cellular and microscopic close cooperation with our customers Bruker is enabling innovation improved productivity and customer success in post-genomic life science molecular and cell biology research in applied and biopharma applications in microscopy and nanoanalysis as well as in industrial and cleantech research and next-gen semiconductor metrology in support of AI. Bruker offers differentiated high-value life science and diagnostics systems and solutions in preclinical imaging clinical phenomics research proteomics and multiomics spatial and single-cell biology functional structural and condensate biology as well as in clinical microbiology and molecular diagnostics.

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