Office Logistics Coordinator

Corporate Coordinator
Location- Onsite in Stamford
Duration - 4 months possibly longer


** First round of interviews will be via teams second round onsite


Must Haves -
Logistics coordinator skills overseeing an office with daily functions and scheduling

Office Support- Processing POs order suppliers schedule meetings

Project Support and Event Support

Excellent Computer communication and time management skills

Outlook and Teams


This role will provide full range of coordinator support for the Corporate Responsibility and Learning teams. This individual
will provide support with a specific focus on managing complex schedules project deadlines data reporting budgeting
supplier management internal communications and other coordinator duties. The person in this position will work
collaboratively with colleagues across the company.

Essential Responsibilities:
Manage attendees agenda and logistics of meetings learning center programs and departmental events while
anticipating conflicts and solving problems
Supplier and vendor management for the Corporate Responsibility and Learning teams
o Process and reconcile all Corporate Responsibility Synchrony Foundation and Learning transactions (e.g.
UNITE Speaker Series Matching Gifts Corporate Grant Activity learning vendors etc.)
o Manages all team activity in Coupa SOW PO and invoice/payment requests
Budget management and tracking for all team cost centers and across our Employee Resource Groups
Payments management and tracking across all Corporate Responsibility and Learning activities
o Synchrony Foundation Grant Payments through Wells Fargo account. Sets up and verifies nonprofit
account numbers for payment; initiates the payments checking to make sure the amounts are correct
o Citizenship Payments to nonprofits (table sponsorships etc.) suppliers etc. through Coupa
o Payroll Deductions for Matching Gifts through Triton to move funds from employees payroll to cover their
matching gift donations
o Learning Center vendor payment management and tracking through Coupa
UNITE Conference vendor management and logistics/planning support from conception to execution
Manage logistics catering classroom materials employee experience and coordination of planning for all Learning
Center facility activities at our Stamford CT campus
Partner with meeting owner to bring vision to life and provide best practices and recommendations (suggesting
space based on event needs and guest count ordering materials creating physical & digital signage managing
furniture layouts managing attendees and engagement etc.)
Partners with broader Stamford Hub Events Team to achieve mission of elevating employee and event experience
across campus
Lead and manage volunteer initiatives for corporate headquarters in Stamford CT
Support the Synchrony Foundation including Foundation Board meetings and activities
Coordinate team activities and meetings planning for various on-site and off-site events; includes oversight of
outside parties/vendors
Ensure appropriate and accurate documentation/other materials are provided in preparation for meetings/calls
Perform other coordinator support (such as copying ordering/ maintaining office supplies/equipment) and general
office duties and/or special projects as assigned
Administrative support for Chief Corporate Responsibility Officer and Chief Talent Strategy Officer - coordinate travel
arrangements expense reports and calendar management as needed
Qualifications/Requirements:
7 years of experience in coordinator or executive administrative role
4 years of experience working with Microsoft PowerPoint Word Excel and Outlook
Prior experience working with Senior Executives and interfacing with senior leadership