Executive Assistant

About PHOENIX
PHOENIX Retail LLC is a retail platform operating the Express and Bonobos brands worldwide.

About Express
Express is a multichannel apparel brand dedicated to a design philosophy rooted in modern confident and effortless style whether dressing for work everyday or special occasions. Since its launch in 1980 the brand has embraced a design philosophy rooted in modern confident and effortless style. Express ensures you look and feel your best wherever life takes you. The Company operates over 400 retail and outlet stores in the United States and Puerto Rico the online store and the Express mobile app.

POSITION OVERVIEW

The Executive Assistant is responsible for providing advanced administrative support to SVPs and VPs. This Executive Assistant has the ability to problem solve think critically and anticipate needs. Strong business communications oral and written and understands confidentiality.

KEY RESPONSIBILITIES

• Providing and coordinating calendar email and departmental communication support
• Book travel & complete expense reporting
• Preparing and maintaining reports and documents for the department
• Budget management and tracking including reconciling invoices
• Support company philanthropy and associate programs
• Prepare presentations manage spreadsheets / charts and run business reporting
• Order office supplies for the department
• Anticipate leader and departmental needs
• Special projects as assigned

REQUIRED EXPERIENCE & QUALIFICATIONS

• Bachelors Degree or equivalent experience
• 7 years of relevant experience supporting VP/SVP level leadership
• Strong organizational skills

CRITICAL SKILLS & ATTRIBUTES

• Proficiency with Microsoft and Google products and aptitude to learn new software and systems
• Ability to effective juggle multiple projects priorities and deadlines
• Strong organizational skills
• Ability to work with a sense of urgency
• Possess problem-solving skills
• Excellent interpersonal and communication skills (written and verbal)
• Ability to handle multiple tasks projects priorities and tight deadlines simultaneously while maintaining quality
• Strong adaptability flexibility and resourcefulness
• Demonstrated ability to maintain a high level of confidentiality
• Solid time management practices
• Natural problem solver with a positive solution-oriented mindset
• Flexible adaptable and resourceful
• Able to take initiative where appropriate and ask for guidance or clarification where needed
  

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Applicants must be currently authorized to work full-time in the United States. PHOENIX does not sponsor applicants for work visas (e.g. H-1B or TN status) for this position.

An equal opportunity employer PHOENIX does not discriminate in recruiting hiring or any other terms and conditions of employment hiring on the basis of any federal state or locally protected characteristic. PHOENIXonly hires individuals authorized for employment in the United States. PHOENIX is committed to providing reasonable accommodation to individuals with disabilities. If you need an accommodation to search and apply for a job position due to a disability please call 1- and say Associate Relations orsend an e-mail toand let us know the nature of your request and your contact information.

Notification to Agencies: Please note that PHOENIX does not accept unsolicited resumes or calls from third-party recruiters or employment the absence of a signed Master Service Agreement and approval from HR to submit resumes for a specific requisition PHOENIX will not consider or approve payment to any third-parties for hires made.