Special Education Administrative Support Specialist Special Education 2026-2027 SY

• Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Job Summary:

To perform a variety of clerical tasks following standardized procedures for high schoolSpecial Education departmentin support of their positions; and to contribute to the efficient operation of the work unit.

Key Responsibilities:

• Utilize SynergySE in order to create documents input information and generate reports.
• Monitor timelines and assist with clerical tasks for referrals evaluations re-evaluations annual reviews etc.
• Develop and maintain a master schedule of special education-related meetings
• Arrange and schedule special education conferences such as IEP and MET meetings
• Communicate with parents via telephone or email to arrange meetings and follow up on return of documents.
• Keep a log documenting all parent and teacher contacts
• Arrange for interpreters when needed for meetings
• Direct parent questions and concerns to the appropriate team member
• Keep the department informed of scheduled meetings
• Complete all forms including the IEP Compliance Checklist correctly and in a timely manner
• Make copies of all forms letters and other relevant information. Maintain complete and accurate files for all students in the initial evaluation/re-evaluation process
• Submit required documentation to the Special Education Records Department
• Assist and support the special education staff with other tasks as assigned by the principal department chair speech/language pathologist (SLP) and/or psychologist

Required Qualifications:

• High School education or equivalent
• Moderate proficiency in typing with good accuracy
• Computer proficiency to include use of basic software applications (Word Excel etc.)
• Ability to operate standard office equipment
• Ability to organize prioritize and work with frequent interruptions and minimum supervision
• Ability toeffectively communicate (verbal and written) with students parents district personnel of all levels and general public; to maintain confidentiality
• Ability to establish and maintain cooperative and effective working relationships with students parents and district personnel of all levels

Skills & Competencies:

• Knowledge of Synergy Google Suite and other applications necessary for the position.
• Computer skills in the use of standard programs such as Microsoft Word and Excel; a willingness to learn Synergy SE; Google Calendar; and other computer applications necessary to the position
• Organizational skills to manage multiple tasks and requests from multiple professionals
• Effective written and oral communication skills necessary to deal with parents and school staff
• Effective customer service
• Ability to complete tasks in a timely manner
• Ability to maintain confidentiality
• Ability to demonstrate flexibility

Work Environment & Physical Requirements:

• Office-based setting often within a school districts special education department
• Frequent interaction with school administrators teachers parents and special education staff
• May occasionally visit schools to support special education programs or attend meetings
• Fast-paced environment with multiple deadlines and tasks requiring organization and multitasking
• Light lifting (up to 25 pounds) such as handling files office supplies or educational materials

Equal Opportunity Employer Statement:

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal state and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees applicants or any other covered persons because of race color religion creed national origin or ancestry ethnicity sex (including gender pregnancy sexual orientation and gender identity) age physical or mental disability citizenship past current or prospective service in the uniformed services genetic information or any other characteristic protected under applicable federal state or local law.

Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.

Required Experience:

IC