Clerical Support

Job Title: Clerical Support Associate
Location: Malden MA 02148
Job Type: Contract (5 Months Possible Extension)

Job Summary

We are seeking a Clerical Support Associate to provide administrative and clerical support within a state agency environment. This role involves high-volume data entry document management record-keeping and communication with legal professionals. The ideal candidate will have experience in administrative support legal documentation and working in fast-paced detail-oriented environments.

Key Responsibilities

• Provide administrative support in accordance with state agency and court protocols
• Perform high-volume data entry record-keeping and document management
• Maintain and organize physical and electronic filing systems
• Process incoming and outgoing mail including sorting scanning and distribution
• Respond to inquiries via phone email and mail from attorneys paralegals and government agencies
• Assist with legal documentation and support magistrates on Rate Setting cases
• Retrieve and verify information from databases and filing systems
• Maintain accurate records using Microsoft Excel and Word
• Ensure compliance with legal and state record-keeping standards
• Perform document processing tasks such as filing faxing photocopying and scanning
• Collaborate with internal teams to ensure smooth daily operations
• Handle confidential and sensitive information with discretion

Required Qualifications

• 4 years of administrative clerical or office support experience
• High school diploma or equivalent
• Proficiency in Microsoft Office (Excel Word)
• Experience with data entry document control and records management
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to multitask and work in a fast-paced environment
• Ability to work independently and as part of a team

Preferred Qualifications

• Experience as a Legal Assistant Paralegal or Court Clerk
• Familiarity with court systems legal procedures or state agency operations
• Experience handling legal documents and case files
• Knowledge of compliance records retention and documentation standards
• Strong interpersonal skills for working with legal professionals and stakeholders
• Experience supporting special education appeals or legal case processing (a plus)

Required Skills:

Clerks