Executive Administrator Human Resources

Key Purpose of the Role

The Executive Administrator plays a pivotal role in elevating the effectiveness of the HR function by delivering confidential proactive and highimpact support to the Chief People Officer as well as the broader department. This position is central to keeping the business running smoothlymanaging complex calendars coordinating meetings with clear agendas and followthrough supporting travel and expenses gathering and synthesizing information assisting with budgeting and contributing to key HR projects.

The Executive Administrator will partner with a wide range of internal leaders and external collaborators serving as a trusted representative of the HR function and ensuring a seamless professional experience for all stakeholders.

Key Responsibilities

Drive the rhythm of the HR function by preparing HR Leadership meeting agendas and maintaining the annual cadence calendar.
Capture and track meeting action items ensuring owners have clarity and followthrough.
Coordinate internal and external communications correspondence and team events that help keep the department connected and informed.
Support key governance activities by coordinating meetings involving board members for Compensation Committee and NCG initiatives.
Partner with Global HR Town Hall leads to ensure meetings are wellprepared and smoothly executed.
Contribute to the success of HRrelated special projects offering organization and momentum.
Provide a welcoming and secure experience through effective visitor management and citizenship verification for visitors and contract personnel.
Manage the onboarding experience for new HR team members and guide offboarding for departing colleagues.
Maintain uptodate HR organizational charts and phone rosters.
Prepare and manage executivelevel documents presentations and reports with accuracy and polish.
Submit and track Maximo facility requests to ensure timely followup and resolution.
Create and manage purchase order requisitions to support departmental needs.
Coordinate candidate interviews and travel arrangements contributing to a positive candidate experience.
Maintain HR file organization including preparation for offsite retention.
Oversee Process Central ownership for the HR department.
Manage everyday operational essentials including office supply ordering paper restocking and distributing departmental mail.

Key Performance Measures

Consistently meets deadlines and delivers highquality results aligned with HRs operating rhythm.
Successfully leads or contributes to assigned projects driving them to completion.
Demonstrates unwavering confidentiality discretion and professionalism with all stakeholders.

Qualifications

Bachelors degree preferred; or an associate degree plus substantial equivalent experience in HR Business Administration or a related field (typically 7 years).
Strong proficiency in MS Office (Word Excel PowerPoint).
Familiarity with Success Factors or ServiceNow is a plus.
HR certification (PHR SHRMCP) desired but not essential.
Excellent written verbal and analytical reasoning skills.

Experience

Required:
Minimum 5 years in a complex HR coordinator or senior administrative role.
Direct support experience for a CSuite or senior executive in a publicly traded commercial environment.

Preferred:
Experience tracking budgets expenses and working with financial or purchasing systems.
Experience designing internal processes and organizing filing/document systems.

Competencies and Behaviors

Professional positive and highly customerfocused approach.
Demonstrated ability to manage sensitive information with discretion.
Strong judgment and resilienceable to work independently and perform under pressure and tight deadlines.
Exceptional organizational skills with the ability to prioritize a diverse workload.
Adept at navigating different working styles and building productive relationships.
High integrity strong business ethics and reliable followthrough.
Clear confident communicator with strong interpersonal skills.
Detailoriented efficient and skilled in managing multiple tasks simultaneously.
Resourceful problemsolver with strong criticalthinking abilities.
Collaborative team player who contributes to a positive highperforming environment.