Flywheels suite of digital commerce solutions accelerate growth across all major digital marketplaces for the worlds leading brands. We give clients access to near real-time performance measurement and improve sales share and profit. With teams across the Americas Europe and APAC we offer a career with real impact endless growth opportunities and the support you need to be the best you can be.
Opportunity
Flywheel Digital is looking for an Executive Assistant/Office Coordinator to provide comprehensive administrative support to 2-3 executives and provide facilities support to the Irving Office.
The ideal candidate is an adaptable collaborative and well-organized person who can support leadership in improving their efficiency by handling day-to-day tasks and allowing time for strategic decision-making while also managing office operations.
This role requires being in person at the office Monday through Friday and will report to the Senior Manager of Operations & Administration.
We would expect this person to work from our Irving Office 5 days a week.
What youll do:
Executive Assistant
Calendar and email management coordinating prioritizing and managing complex and ever-changing schedules and inboxes.
Handle Purchase Order submissions and expenses through Service Anywhere and Concur respectively
Meeting Coordination- Organizing attending and recording minutes for meetings and executive sessions
Serve as a liaison between executives stakeholders and staff to enhance organizational efficiency
Assisting with special projects by coordinating resources and tracking progress
Office Responsibilities
Serve as the liaison between the local Facilities Manager and the local Flywheel team to ensure that employees clients and guests needs are met.
Greeting employees clients and guests entering the office ensuring that they are comfortable welcomed and connected with the right personnel.
Managing incoming and outgoing correspondence to the office including emails invoices mail and packages.
Monitor office expenditures and reconcile monthly expenses
Monitor office supplies inventory and place orders for individual needs
Support the office with events both inside the office and offsite as needed
Who You Are:
5 years of experience in an administrative role that reports to executive management
Comfort with ambiguity and changing priorities
Strong organizational and project management skills
Discretion and confidentiality in handling sensitive information
Excellent written and verbal communication abilities
Proficiency with Microsoft Office including Word Excel and Outlook
Ability to work both independently and collaboratively in a fast-paced environment
Creative problem-solving skills and a flexible can-do attitude
Ability to communicate effectively with all levels of the internal organization building management and external vendors.
Working at Flywheel
We are proud to offer all Flywheelers a competitive rewards package and unparalleled career growth opportunities and a supportive fun and engaging culture.
We have office hubs across the globe where team members can go to feel productive inspired and connected to others - team members go into Hub Offices 3x a week
Competitive paid time off including annual leave plus paid public holidays
Great learning and development opportunities
Benefits that help you live your best life
Parental leave and benefits
Volunteering opportunities
If youre looking to connect with teammates on a topic of inclusion and identity chances are theres an ERG for that.
So you know: The hired candidate will be required to complete a background check
Every role starts the same an introductory call with someone from our Talent Acquisition team. We will be looking for company and values-fit as well as your professional experience; there may be some technical role-specific questions during this call.
Every role is different after the initial call but you can expect to meet several people from the team 1:1 and there might be further skill assessments in the form of a Take Home Assignment/Case Study Presentation or Pair Programming/Live Coding exercise depending on the your initial call we will walk you through exactly what to expect the process to be.
Inclusive Workforce
Flywheel Commerce Networks goal is to create a culture where all individuals of all backgrounds feel comfortable in bringing their authentic selves to work. We want all people to feel included and empowered to contribute fully to our vision and goals. Flywheel Commerce Network is an Equal Opportunity Employer and participates in E-Verify. All applicants will receive fair consideration for employment. We do not discriminate based upon race color religion sex sexual orientation age marital status gender identity national origin disability or any other applicable legally protected characteristics in the location in which the candidate is applying.
If you have any accessibility requirements that would make you more comfortable during the application and interview process please let us know at so that we can support you.
For more information about what data we collect and how we use it please refer to our.
We leverage AI technology to streamline our hiring workflow though all candidate decisions are made by our Talent Acquisition position is for an existing vacancy.
IMPORTANT ALERT:Please beware of fraudulent job communications from individuals falsely claiming to be from Flywheel. Weve identified fraudulent activity through social media and messaging services purporting to be from Flywheel requesting payments for job- and recruitment-related expenses. Flywheel never asks candidates for personal information such as bank account data or tax IDs nor payments via social media or chat-based applications. Report suspected fraud to local authorities immediately. To learn more clickhere.
Please notewe do not accept unsolicited resumes from 3rd party Recruitment Firms.
#LI-HYBRID
Required Experience:
IC
About FlywheelFlywheels suite of digital commerce solutions accelerate growth across all major digital marketplaces for the worlds leading brands. We give clients access to near real-time performance measurement and improve sales share and profit. With teams across the Americas Europe and APAC we of...
About Flywheel
Flywheels suite of digital commerce solutions accelerate growth across all major digital marketplaces for the worlds leading brands. We give clients access to near real-time performance measurement and improve sales share and profit. With teams across the Americas Europe and APAC we offer a career with real impact endless growth opportunities and the support you need to be the best you can be.
Opportunity
Flywheel Digital is looking for an Executive Assistant/Office Coordinator to provide comprehensive administrative support to 2-3 executives and provide facilities support to the Irving Office.
The ideal candidate is an adaptable collaborative and well-organized person who can support leadership in improving their efficiency by handling day-to-day tasks and allowing time for strategic decision-making while also managing office operations.
This role requires being in person at the office Monday through Friday and will report to the Senior Manager of Operations & Administration.
We would expect this person to work from our Irving Office 5 days a week.
What youll do:
Executive Assistant
Calendar and email management coordinating prioritizing and managing complex and ever-changing schedules and inboxes.
Handle Purchase Order submissions and expenses through Service Anywhere and Concur respectively
Meeting Coordination- Organizing attending and recording minutes for meetings and executive sessions
Serve as a liaison between executives stakeholders and staff to enhance organizational efficiency
Assisting with special projects by coordinating resources and tracking progress
Office Responsibilities
Serve as the liaison between the local Facilities Manager and the local Flywheel team to ensure that employees clients and guests needs are met.
Greeting employees clients and guests entering the office ensuring that they are comfortable welcomed and connected with the right personnel.
Managing incoming and outgoing correspondence to the office including emails invoices mail and packages.
Monitor office expenditures and reconcile monthly expenses
Monitor office supplies inventory and place orders for individual needs
Support the office with events both inside the office and offsite as needed
Who You Are:
5 years of experience in an administrative role that reports to executive management
Comfort with ambiguity and changing priorities
Strong organizational and project management skills
Discretion and confidentiality in handling sensitive information
Excellent written and verbal communication abilities
Proficiency with Microsoft Office including Word Excel and Outlook
Ability to work both independently and collaboratively in a fast-paced environment
Creative problem-solving skills and a flexible can-do attitude
Ability to communicate effectively with all levels of the internal organization building management and external vendors.
Working at Flywheel
We are proud to offer all Flywheelers a competitive rewards package and unparalleled career growth opportunities and a supportive fun and engaging culture.
We have office hubs across the globe where team members can go to feel productive inspired and connected to others - team members go into Hub Offices 3x a week
Competitive paid time off including annual leave plus paid public holidays
Great learning and development opportunities
Benefits that help you live your best life
Parental leave and benefits
Volunteering opportunities
If youre looking to connect with teammates on a topic of inclusion and identity chances are theres an ERG for that.
So you know: The hired candidate will be required to complete a background check
Every role starts the same an introductory call with someone from our Talent Acquisition team. We will be looking for company and values-fit as well as your professional experience; there may be some technical role-specific questions during this call.
Every role is different after the initial call but you can expect to meet several people from the team 1:1 and there might be further skill assessments in the form of a Take Home Assignment/Case Study Presentation or Pair Programming/Live Coding exercise depending on the your initial call we will walk you through exactly what to expect the process to be.
Inclusive Workforce
Flywheel Commerce Networks goal is to create a culture where all individuals of all backgrounds feel comfortable in bringing their authentic selves to work. We want all people to feel included and empowered to contribute fully to our vision and goals. Flywheel Commerce Network is an Equal Opportunity Employer and participates in E-Verify. All applicants will receive fair consideration for employment. We do not discriminate based upon race color religion sex sexual orientation age marital status gender identity national origin disability or any other applicable legally protected characteristics in the location in which the candidate is applying.
If you have any accessibility requirements that would make you more comfortable during the application and interview process please let us know at so that we can support you.
For more information about what data we collect and how we use it please refer to our.
We leverage AI technology to streamline our hiring workflow though all candidate decisions are made by our Talent Acquisition position is for an existing vacancy.
IMPORTANT ALERT:Please beware of fraudulent job communications from individuals falsely claiming to be from Flywheel. Weve identified fraudulent activity through social media and messaging services purporting to be from Flywheel requesting payments for job- and recruitment-related expenses. Flywheel never asks candidates for personal information such as bank account data or tax IDs nor payments via social media or chat-based applications. Report suspected fraud to local authorities immediately. To learn more clickhere.
Please notewe do not accept unsolicited resumes from 3rd party Recruitment Firms.
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