Administrative Manager

Job Description

Reporting to the Director the Administrative Manager provides executive-level administrative and operational support for the School of Communication. The position serves as a liaison for the Director and the School with other executive offices colleges and departments within the university as well as with outside organizations. The Administrative Manager will have a broad understanding of human resources and payroll policies and procedures as this position will be responsible for all departmental hiring and payroll addition this role assists in analyzing operational problems and developing operational procedures to benefit faculty and staff. Further responsibilities include but are not limited to:

Maintaining all School administrative records and personnel files via e-storage.
Managing departmental calendars for the Director and other departmental executives.
Travel & Event Coordinator: Planning events creating itineraries and coordinating travel arrangements for faculty and staff professional development School guest speakers annual retreats campus interviews and other school events.
Gathering necessary supporting documents for prior funding approvals and purchase receipts/invoices for travel reconciliation and reimbursement.
Human Resources Coordinator: recruitment contract generation onboarding/offboarding P14s payroll submission and leave reporting.
Coordinating the faculty promotion and tenure process.
Assisting the Director in formulating annual School reports for the college.
Attending all faculty and staff monthly meetings recording and distributing meeting minutes.
Building Project Coordinator: Office changes space allocation renovations.
Emergency Management Coordinator
Authorized Pcard holder and purchaser.
Backup support for other key functional areas within the School including procurement accounts payable purchasing and receiving.

Position responsibilities require confidentiality tact diplomacy sensitivity and well-developed interpersonal skills in working with faculty staff students and the general public.

Required Qualifications

Administrative support experience in an academic or professional office environment.
Demonstrated experience in interpreting and executing human resources policies and procedures.
Demonstrated proficiency with Microsoft Office Suite (Word Excel Access Outlook and Outlook Calendar).
Experience with coordination of travel arrangements reimbursements and itinerary preparation.
Demonstrated ability to be self-directed use professional judgment handle multiple tasks to meet deadlines maintain strict confidentiality and secure documents.
Strong interpersonal (customer service) and organizational skills.

Preferred Qualifications

Bachelors degree or equivalent level of related training and/or experience.
Knowledge of BANNER: HR PageUP ChromeRiver TimeClock Plus MicroStrategy Emergency Action Plan systems and Canvas.
Knowledge of university policies as they apply to personnel and payroll in academic units scholarship funding and Graduate School procedures.

Pay Band

4

Overtime Status

Exempt: Not eligible for overtime

Appointment Type

Regular

Salary Information

Commensurate with experience min. $53000

Hours per week

40

Review Date

5/8/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.