Administrative Assistant- PRN

Your experience matters

At Highpoint Sumner Regional Medical Centerwe are committed to empowering and supporting a diverse and determined workforce who can drive quality scalability and significant impact across our hospitals and your role youll support those that are in our facilities who are interfacing and providing care to our patients and community members. We believe that our collective efforts will shape a healthier future for the communities we serve.

What we offer

Fundamental to providing great care is supporting and rewarding our addition to your base compensation this position also offers:

Health (Medical Dental Vision) and 401K Benefits for full-time employees

Competitive Paid Time Off

Employee Assistance Program mental physical and financial wellness assistance

Tuition Reimbursement/Assistance for qualified applicants

And much more...

Job Summary:

Administrative Assistant

The Senior Administrative Assistant provides administrative support to hospital administration to include scheduling meeting coordination event planning and a variety of duties as assigned

Essential Functions:

Responsible for fostering good relations in all encounters between customers employees and patients.
Maintain profound professional skills and ensures strict confidentiality.
Composes types and transcribes correspondence forms reports minutes presentation materials and other written communications.
Manages preparations for senior management and department director meetings records minutes as needed.
Plans and completes special projects and assignments by the CEO organizes Board and Leadership group social events retreats as well as other requested activities.
Prepare Administrative Call Schedule; complete applications for Hospital License AHA annual survey VHHA annual survey and any other documentation necessary for continued operations of the facility.
Answer and screen calls for the CEO/CNO/CFO.
Pick up and deliver mail for CEO/CNO/CFO; pen read sort and prioritize mail.
Schedule and maintain appointment calendar for CEO.
Order office supplies as needed for office equipment; execute work order(s) for repair of office equipment.
Ensure that timecards and sheets are processed in a timely manner for administrative department.
General knowledge of the Joint Commission standards within administrative department.
Prepares materials agendas minutes etc. for meetings and events as assigned. Takes minutes for each.
Assists with Board of Trustee packets for monthly meetings. Schedules meetings and forwards to Board members updating/revising as necessary. Communicates information from the CEO and the HSC timely to Board members. Works with HSC to assure Board of Trustee Bylaws are up to date.
Forwards recommendations to the HSC contact that need DLP Joint Venture Board approval.
Prepares materials for board meetings as requested. Coordinates with accountant for presentation of annual financials. Forwards invoices/applications to accountant for processing.
Plans/coordinates special functions as requested.
Coordinates with the HSC Recruitment Department to schedule executive level interviews.
Assists with coordination of quarterly Town Hall meetings including scheduling/setting up room ordering food purchasing prizes final slide deck revisions and employee notifications.
Processes monthly invoice via P-card and renews quarterly subscription.
Processes Kronos edit slips for administrative department.
Maintains and coordinates the contract files for all entities and serves as the Administrator of the MediTract and Contract Collaborator systems. Notifies Executive Management and the appropriate Department Managers of contract termination dates and ensures that all contract renewals are completed timely.

Education : High School Diploma required Associate Degree in Administrative Support Office Management or related experience preferred
Three years of administrative experience required..

EEOC Statement:

Highpoint Sumner Regional Medical Centeris committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color race sex age religion national origin disability genetic information gender identity sexual orientation veterans status or any other basis protected by applicable federal state or local law.