Legal Operations Assistant

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Job Description:

Examples of Work

Key Responsibilities

• Coordinate and manage the day-to-day administrative operations for the AgencyPrivacy Officer and thePrivacy Office ensuring deadlines workflows and priorities are met.
• Support leadership and department attorneys with calendar management meeting coordination and task tracking.
• Project manage privacy incidents investigations and work projects ensuring appropriate handling of confidential information and documentation related to HIPAAprivacyinvestigations and regulation promulgation.
• Organize and maintain case and project files ensuring all necessary information is received stored and reviewed; track the status of all incidents and investigations to ensure timelines are met; prepare status memos for incidents and investigations; and ensure the proper storage version control and timely updates to all files.
• Assist withprivacyinvestigationsprivacyreporting and training initiatives.
• Prepare distribute and track communications and requests using established tools and processes.
• Act as a liaison between thePrivacy Office and internal/external partners to facilitate timely responses and workflow efficiency.

Requirements/ Qualifications

Minimum Qualifications: Associate degree in public or business administration accounting or any discipline related to the work assigned. One year of experience in administrative business management or technical support work including collecting and interpreting statistical financial program or administrative data; or interpreting laws rules regulations and processes. Experience may substitute for education on a year-for-year basis.

Preferred Qualifications:

• Bachelors degree or higher in Public Administration Legal Studies Business Administration or a related field.
• Three (3) or more years of experience supporting or managing operational or administrative programs within a legal compliance or government environment.
• Strong organizational skills and experience managing cross-functional projects or process improvement initiatives.
• High degree of professionalism and discretion when handling confidential or sensitive information.
• Proven ability to communicate effectively with management executive leadership and external stakeholders.
• Excellent problem-solving skills and effective decision making.
• High attention to detail and accuracy.
• Experience with CLIO PolicyTechOnBase or similar document management systems.
• Proficient in Microsoft Office including Excel Word Outlook and PowerPoint.

This role does not have hybrid or remote work. Must report to the NSOB in Lincoln no other office locations available.

If youre currently employed by the State of Nebraska please dont apply through this external career site. Instead log in to Workday and open the Jobs Hub - Internal Apply app from your home landing page. You can access Workday anytime through the Link web page: offer a comprehensive package of pay benefits paid time off retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position agency and employment status. For more information on benefits please visit: Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity inclusion and belonging. We recruit hire train and promote in all job classifications and at all levels without regard to race color religion sex. age national origin disability marital status or genetics.