Executive Assistant

We are a rapidly growing E-Commerce and B2B company located in Whippany New Jersey. We are committed to providing the best quality products in the industry - and we are passionate about what we do. Our employees are committed to the company vision and strive for excellence which is reflected in every aspect of our business. We provide computer services as well as refurbishment and resale at the highest quality standard and offer our employees opportunities for career growth. We invite you to join in and grow with us.

Executive Assistant responsibilities include:

Acting as the point of contact among executives employees clients and other external partners

Managing information flow in a timely and accurate manner

Managing executives calendars and set up meetings

Job brief

We are looking for an Executive/Personal Assistant to perform a variety of administrative tasks and support our companys CEO.

Executive Assistants responsibilities include managing calendars making travel arrangements and preparing expense reports. To be successful in this role you should be well-organized have great time management skills and be able to act without guidance.

Ultimately you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

Act as the point of contact among executives employees clients and other external partners

Manage information flow in a timely and accurate manner

Manage executives calendars and set up meetings

Rack daily expenses and prepare weekly monthly or quarterly reports

Oversee the performance of other clerical staff

Format information for internal and external communication WeChat emails reports

Take minutes during meetings

Screen and direct instant messages phone calls and distribute correspondence

Legal knowledge a plus handling/ maintaining documents containing confidential and sensitive information.

Requirements and skills

5 years experience as an Executive Assistant Personal Assistant or similar role

Experience in a retail or e-commerce company a plus

Excellent MS Office (Highly proficient in Excel) Google Docs and Sheets

Outstanding organizational and time management skills tech savvy

Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

Excellent verbal and written communications skills

Professional and personable manner

Discretion and confidentiality

Associates or Bachelors Degree preferred