Graduate Program Coordinator

Special Instructions to Applicants: All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300-acre tree-lined campus in Houston Texas Rice University is ranked among the nations top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system which supports students intellectually emotionally and culturally through social events intramural sports student plays lectures series courses and student government. Developing close-knit diverse college communities is a strong campus tradition which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rices culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name RICE Responsibility Integrity Community and Excellence.

Position Summary:

The Graduate Program Coordinatorprovides administrative and program support for the department and serves as a welcoming first point of contact for students faculty staff and visitors. This role supports daily office operations and contributes to a positive service-oriented environment through responsive communication thoughtful coordination and strong attention to detail. The ideal candidate will be organized dependable and collaborative with the ability to interact professionally and kindly with individuals from a wide range of backgrounds and roles.

Ideal Candidate Statement:

The ideal candidate brings strong administrative support experience and a professional approachable presence. They work well as part of a team communicate effectively with diverse audiences and approach day-to-day interactions with patience courtesy and sound judgment. This person is dependable service-minded and comfortable balancing routine administrative responsibilities with front-facing support in a busy academic environment.

Workplace Requirements:

This is a full-time exclusively on-site position that requires all duties to be performed in person. PerRice policy 440 work arrangements may be subject to change.

Hiring Rate:$19.75/hr.

*Non-Exempt (hourly) positions underFLSA are eligible for overtime.

Minimum Requirements:

• High School Diploma or equivalent
• Two or more (2) years experience in program administration or related field
  • In lieu of the experience requirement additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis.
• Skills:
  • Proven proficiency in Word Excel and PowerPoint and an overall comfort with technology such as programs for communication and instruction
  • Knowledge of computers and ability to move from program to program easily
  • Very strong oral and written communication skills
  • Must be able to deal professionally with students faculty and outside contacts
  • Excellent organizational and interpersonal skills
  • Must be able to work with a minimum of supervision
  • Must be self-motivated self-directed dependable and able to take initiative on activities

Preferences:

• Some college education preferred.
• Four years of general clerical experience in an academic environment preferred including some experience working directly with graduate students.

Essential Functions:

• Provides support in the administration of the daily operations of the departments academic and administrative programs including program operations curriculum support registration student support communications and outreach.
• Collects and compiles information creates routine reports and reviews documents for accuracy completeness and follow-up.
• Assists in formulating alternative solutions and recommendations related to program and office operations.
• Reviews departmental practices and procedures and recommends updates or changes as needed to support effective operations and service.
• Assists in developing revising and implementing administrative procedures and office processes.
• Represents the department program or assigned function through professional interaction with students faculty staff and visitors.
• Provides administrative support to faculty and staff including scheduling correspondence recordkeeping and general office coordination.
• May coordinate or direct staff tasks and assignments in support of daily operations.
• Performs all other duties as assigned.

Rice University HR Benefits: Mission and Values: Mission and Values Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national or ethnic origin genetic information disability or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process please get in touch with Rice Universitys Human Resources Office via email at for support.

If you have any additional questions please email us at . Thank you for your interest in employment with Rice University.