Administrative Assistant

Administrative Assistant (General Education Department)Hancock County Educational Service CenterJob Title: Administrative Assistant for General Education DepartmentReports To: AOC Supervisor/Curriculum and Gifted Education Directors/ESC SuperintendentLocation: Hancock County ESCEmployment Status: Full-timeWork Schedule: 12 Month Employee Expected Start Date 6/2026Job Summary:The Administrative Assistant provides critical support to the Curriculum Gifted Services and Alternative School teams. This role requires a high degree of organization and the ability to switch gears between different supervisors. Key Responsibilities:Administrative Support:- High proficiency in computer systems office software and general bookkeeping.- Serve as the primary assistant to multiple program directors managing calendars scheduling meetings and coordinating professional development materials.- Prepare professional correspondence reports and requisitions. Be responsible for independent drafting and ensuring accuracy in all communications.- Input and retrieve data accurately manage a uniform filing system and organize essential testing materials for student programs.- Handle daily mail (including post office runs) manage telephone routing answering doors operate a variety of office equipment and maintain an efficient office and Coordination:- Act as a positive first point of contact for school staff parents and students upholding the highest standards of confidentiality and professional ethics - The ability to prioritize tasks for multiple supervisors without losing track of the details.- Exceptional active listening and writing skills with the ability to generate correspondence Promotion and Materials- Asset Creation: Design high-quality promotional materials including digital flyers social media graphics and interactive PDF workbooks using tools like Canva helping create a consistent organizational brand- Template Management: Develop and maintain a library of standardized templates for agendas certificates of completion and evaluation forms to streamline the production process.- Copy Editing & Formatting: Proofread and format complex professional development content to ensure it is visually accessible engaging and & Participant Management- Platform Administration: Build and manage registration pages within platforms like Google Forms.- Inquiry Resolution: Serve as the primary point of contact for registrants handling troubleshooting payment inquiries and registration modifications with a high level of customer service.- Data Oversight: Monitor enrollment trends maintain accurate attendee rosters and generate reports for leadership.- Communication Automation: Set up and manage the lifecycle of participant communications including confirmation emails know before you go reminders and post-session Development Operations- Resource Logistics: Coordinate the printing assembly and distribution of physical training kits or the digital deployment of pre-read materials.- Post-Event Evaluation: Administer feedback surveys compile quantitative data into summary reports and assist in identifying areas for program improvement.- Speaker Coordination: Manage the logistics for external facilitators including travel arrangements honorarium processing and technical orientation.

Required Experience:

Junior IC