Executive Assistant (Summer Intern)
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Job Location:
Mississauga - Canada
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
What are we looking for
An Executive Assistant to General Manager serving Hilton Brand hotels is always working on behalf of our Guests and working with other Team Members. To successfully fill this role you should maintain the attitude behaviors skills and values that follow:
Previous experience in similar role is an asset but not required
Strong organization skills multi-task oriented and good time management
Ability to communicate effectively in English verbally and written
Strong computer skills in Microsoft Office (Word Excel PowerPoint Outlook)
Prepare official correspondence on behalf of management to both internal and external communications verbally and in writing
Ability to effectively deal with internal and external customers some of whom will require high levels of patience tact and diplomacy
Ability to type 60 wpm
What will it be like to work for Hilton
Hilton is the leading global hospitality company spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century Hilton has offered business and leisure travelers the finest in accommodations service amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global
brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day and our amazing Team Members are at the heart of it all!
Benefits of working with Hilton: Student interns will receive a staff meal while on shift. They will also receive free parking dry cleaning on business clothes gym and indoor pool access.
*NOTE: this position is a UNPAID position that requires you to have full availability for 4 months (May to August) and that you are doing this internship as a part of your current schooling. *
ACCESSIBILITY Hilton Hotels and Resorts are committed to providing equality of services access to facilities for all our guests. For more information on this hotels Accessibility for Ontarians with Disabilities Act (AODA) policy and plan please contact the hotel at or callAODA
Overview
The Executive Assistant to the General Manager is responsible to provide the General Manager with administrative support including typing filing answering telephones taking messages maintaining appointment calendar making travel arrangements and other general office duties.
*NOTE: this position is a UNPAID position that requires you to have full availability for 4 months (May to August) and that you are doing this internship as a required part of your current degree. *
What will I be doing
As an Executive Assistant to General Manager you are responsible for performing the following tasks to the highest standards:
Assists with projects preparation per quarter
Opens incoming mail dates stamps distributes accordingly
Sends outgoing mail both interoffice and outside of the hotel
Routes mail faxes and other printed matter
Prepares and types of correspondence and fairly complex numerical/financial reports as instructed
Prepares correspondence on behalf of the management
Duplicates copies and distributes and mails materials for the office
Orders and maintains office supplies and equipment
Maintains files and equipment in an orderly and professional manner
Uses the propertys email system and maintains their email box as is policy
Appropriate business use of telephone and voice mail system
Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests as appropriate
Scrutinizes and handles Guest satisfaction scores/ Guest Assistance on a regular basis
Scrutinizes daily VIP guests
Schedules meetings and records meeting minutes.
EOE/AA/Disabled/Veterans
Required Experience:
Intern
About Company
Stay at Avatar Hotel Santa Clara, Tapestry Collection by Hilton and uncover the unexpected at our one-of-a-kind hotel. As part of Hilton's Tapestry Collection, we are perfect for guests seeking an uncommon experience and peace of mind.
