Procurement Support Analyst

Work Setup:Onsite

Location: Zug Switzerland

Summary:

The Procurement Support Analyst is responsible for the endtoend creation accuracy and maintenance of procurement contracts within the companys trading and ERP systems. This role ensures that all commercial terms pricing components materials vendors and compliance requirements are accurately reflected and properly integrated across connected platforms (e.g. trading systems such as iRely/I21 S/4HANA and related procurement tools).

The Analyst plays a key role in enabling smooth purchasing operations maintaining data integrity and supporting crossfunctional teams including Procurement Materials Management Supply Chain Finance and Trading.

Key Responsibilities

• Contract Creation & Entry
  • Create enter and maintain procurement contracts in the trading system (e.g. iRely/I 21) based on negotiated commercial terms.
  • Ensure accurate entry of contract data including pricing structures ratios futures components sustainability premiums Incoterms delivery schedules tolerances and vendor details.
  • Validate contract completeness prior to release and perform quality checks on data fields impacting downstream processes.

• System Integration & Data Flow
  • Ensure proper synchronization of contract data between the trading system and ERP (e.g. SAP S/4HANA).
  • Monitor contract interfaces (e.g. IDoc flows) resolve mapping issues and coordinate corrections with system owners.
  • Identify and escalate integration gaps including mismatches in pricing quantities account assignment cost categories or material master references.

• Operational Support
  
  • Support Procurement and Materials Management with contract related queries updates and troubleshooting.
  • Maintain linkage between contracts and transactional documents (POs GRs invoices).
  • Assist in contract carve offs amendments renewals and documentation of contract changes.

• Compliance & Controls
  
  • Ensure contract terms align with internal policies commodity governance and audit requirements.
  • Maintain traceability and documentation of contract versions approvals and supporting materials.

• Process Improvement & Reporting
  
  • Identify process inefficiencies and propose improvements to contract workflows and system usage.
  • Support the implementation of new features in the trading system or ERP (e.g. new fields new configuration template updates).
  • Assist in developing SOPs job aids and training materials related to contract entry and management.

• Cross-Functional Collaboration
  
  • Support Commodity Procurement in partnering closely with Finance Materials Management and IT/Systems teams.
  • Participate in testing cycles (UAT) for enhancements to contract or integration processes.
  • Provide timely updates to stakeholders on contract status issues and corrective actions.

Minimum Education and Experience Requirements:

Education:Bachelors degree required in Finance Business Economics or equivalent field is preferred

Experience:

• Must have Microsoft Suite tools experience. (Excel PowerPoint etc.)
• Must have strong communication skills across cross functional teams.
• Must have strong attention to detail and data accuracy.
• At least 1-2 years of experience in commodity procurement is preferred (e.g. cocoa oils ingredients agricultural inputs)
• Ability to interpret commercial terms pricing formulas and procurement documentation.
• Analytical mindset with the ability to troubleshoot data or process issues.
• Proficiency with ERP or trading systems is preferred. (e.g. SAP S/4HANA iRely/I 21 Source to Pay tools Ariba)
• Experience in procurement trading operations supply chain or contract administration is preferred.
• Understanding of contract to pay processes is preferred. (PO creation GR posting invoice matching)
• Familiarity with system interfaces IDocs or master data. (material vendor account assignment)

Key Competencies

• Accuracy & Detail Orientation
• Process Discipline
• Problem Solving & Root Cause Analysis
• Cross Functional Collaboration
• Systems & Digital Fluency
• Ownership & Accountability
• Ability to Work in Fast Paced Global Environments