Executive Assistant to the CEO

About Us

Gumloop is the AI automation platform for the enterprise. We believe understanding a task should be the only prerequisite to automating it. We make it easy for any team to build and deploy AI agents that automate real work across hundreds of integrations no engineering required. The platform has three pillars:

1. Agents Conversational AI assistants that use tools (integrations workflows code sandbox MCP servers) to accomplish open-ended tasks. Unlike workflows that follow fixed paths agents decide which tools to use and when adapting based on context. Users configure agents with a system prompt a model and a set of tools. Agents can be deployed to a chat UI Slack or Microsoft Teams and can run autonomously via scheduled or event-based triggers.

2. Workflows Visual drag-and-drop automations composed of connected nodes on a canvas. Each node is a discrete operation (call an API run AI read a spreadsheet send an email). Workflows are deterministic and repeatable. They can be triggered manually on a schedule via webhook or by external events (new email Slack message etc.). Workflows can also be attached to agents as callable tools the agent orchestrates the workflow executes.

3. Gumstack Enterprise-grade MCP hosting observability and AI governance. Organizations provision managed MCP servers control which AI models are available audit every tool call and enforce security policies across all agents and workflows.

Were moving fast. Teams at Gusto Ramp Shopify Samsara Instacart and Opendoor are already building and deploying AI agents on Gumloop to automate real work across their organizations. Thats not a demo. Thats production.

Weve raised $70M from Benchmark First Round Capital Y Combinator Nexus Ventures Shopify Ventures BoxGroup and The Cannon Project to build a world class team.


Role Overview

This is a critical hire for Gumloop. As Executive Assistant to the CEO youll work directly with Max to keep him focused on the highest-leverage work and help the broader team move faster. Youll be the connective tissue of the company: organized proactive and comfortable operating in a fast-moving environment where things change quickly and no two days look the same.

This isnt a role for someone who needs a lot of hand-holding. Were looking for someone who takes ownership figures things out and makes things happen because at a company this size youre often the last line of defense.

What Youll Do

• Own Maxs calendar inbox and scheduling keeping him focused and on time

• Coordinate meetings travel and logistics across time zones

• Draft and manage internal and external communications on Maxs behalf

• Help prepare materials for investor meetings board updates and key stakeholder conversations

• Take notes track action items and follow up to make sure nothing falls through the cracks

• Assist with company-wide events offsites and team coordination

• Handle ad hoc personal and professional tasks as needed

• Anticipate needs before they arise and solve problems before they become problems

• Find creative solutions to novel operational challenges thinking beyond how its always been done

What You Bring

• 2 years of experience supporting a senior executive

• Exceptional organizational skills and attention to detail

• Strong written and verbal communication. You can draft a clear professional email quickly.

• Comfortable with ambiguity and able to make good judgment calls without waiting for direction

• Discreet and trustworthy with sensitive information

• Proficiency with Google Workspace Slack and calendar tools

Bonus

• Experience at an early-stage startup or tech company

Our Values

• Relentless Resourcefulness. This is our most important value. Make things happen especially when the path isnt obvious. When you hit a wall run through it. Theres no plan B most of the time. Treat every problem like youre the last line of defense because at a company this size you often are.

• Optimistic by Default. Be the type of person who looks for the reasons things will work not the reasons they wont. There are always 100 reasons not to try. Its always those ambitious enough to try that succeed. You should be excited to tackle hard things because you actually believe you can do it.

• Creativity. As AI can do more and more of the technical work the value comes from your ability to think about problems in novel ways. Most of the problems were solving have never been solved before so youll be breaking new ground most of the time.

• Reliability. We need to know that we can trust you to execute on tasks as well as we would ourselves. When you say youll do something you do it.
  

Required Experience:

IC