Resource Development Events and Data Coordinator
Job Location:
Brookings, SD - USA
Monthly Salary:
Posted on:
Vacancies:
Job Summary
REPORTS TO: Development Director
CLASSIFIED: Full Time Non-Exempt
LOCATION: Brookings
MISSION: To inspire and enable all young people especially those who need us most to realize their full potential as productive responsible and caring citizens.
JOB SUMMARY: The Resource Development Events & Data Coordinator provides critical administrative and operational support to the Resource Development team at the Boys & Girls Club of the Northern Plains. This role supports donor data management recordkeeping communications fundraising operations and the coordination of events across multiple Club sites. This position plays a key role in maintaining accurate donor records supporting stewardship efforts and leading the planning and execution of signature events that advance the organizations mission. It is ideal for a detail-oriented and organized professional who enjoys collaboration event planning and supporting relationship-based fundraising.
WHY JOIN US:
The Boys & Girls Club of the Northern Plains is committed to creating safe supportive and opportunity-filled environments for this role you will directly support the fundraising and stewardship efforts that make our mission possiblewhile also leading meaningful events that engage donors celebrate youth and strengthen our communities.
KEY RESPONSIBILITIES:
Donor Records & Data Management
- Maintain accurate donor and pledge records within the CRM system (My ClubHub) including data entry updates reporting and data cleanup
- Track donations pledges campaign activity and stewardship actions
- Support recordkeeping for donor stewardship plans and the resource development calendar
- Ensure donor data integrity and adherence to internal data standards
- Prepare and process donor thank-you letters pledge confirmations and acknowledgment communications
- Assist with donor solicitation letters and pledge requests
- Coordinate donor and development-related mailings
- Support donor recognition efforts including spotlights and stewardship communications
- Serve as the lead coordinator for Club special events including the annual raffle gala Youth of the Year event and other fundraising or community events
- Plan organize and execute all aspects of events including timelines logistics vendor coordination and on-site support
- Provide administrative and logistical support for fundraising campaigns and initiatives
- Assist with preparation tracking and follow-up for fundraising activities
- Support stewardship plans for individual donors and corporate partners
- Collaborate with the marketing team to provide accurate donor data and content for newsletters and reports
- Assist in the development of quarterly newsletters donor spotlights and development updates
- Help manage timelines and materials aligned with the resource development calendar
- Support promotion and communication efforts related to special events
- Provide scheduling coordination and project support to the Regional Director(s) of Development Administrative Team and CEO
- Assist with internal reporting documentation and data requests related to fundraising and development
- Perform additional administrative and development-related duties as assigned
EMPLOYMENT QUALIFICATIONS:
Qualifications
- High school diploma required; associate degree or relevant coursework in business communications nonprofit management or related field preferred
- Strong organizational skills with exceptional attention to detail
- Experience working with databases spreadsheets and donor management systems preferred
- Proficiency in Microsoft Office (Word Excel Outlook)
- Strong written and verbal communication skills
- Ability to handle confidential information with professionalism and discretion
- Ability to manage multiple priorities and meet deadlines
- Experience in nonprofit administration fundraising support or event coordination
- Interest in resource development donor relations and community engagement
- Strong collaboration skills and ability to work cross-functionally
- Dependable self-motivated and highly detail-oriented
- Ability to manage multiple events and deadlines simultaneously
PHYSICAL REQUIREMENTS:
- Must be of the mental and physical capacity to observe interact and communicate with youth staff volunteers parents etc. at the Club to ensure the safety of the space and others provide guidance and reflection per the Club priority outcomes and goals
- Ability to stand/sit for long periods throughout a shift
- Ability to operate various types of general office equipment including PC telephone copier etc.
- This position is considered to be safety-sensitive.
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain nor be interpreted as a comprehensive inventory of all duties responsibilities qualifications and objectives required of employees assigned to this job.
We are proud to be an Equal Opportunity Employer and a Drug-Free Workplace!
All qualified applicants are considered for positions without regard to race color religion sex national origin age marital status sexual orientation non-job-related disability or any other protected class.
The Boys & Girls Club of the Northern Plains provides reasonable accommodations to applicants and employees in compliance with local state and federal laws and regulations. Applicants requiring reasonable accommodation for any part of the application/hiring process should contact Human Resources to communicate their request for accommodation at .
Required Experience:
Junior IC
About Company
To inspire and enable all young people, especially those who need us most, to realize their full potential as productive, responsible, and caring citizens.
