Assistant manager, Corporate Administration

This role offers an exciting opportunity to support and lead a highperforming Corporate Secretarial team delivering services to the Luxembourg Fund CS & CoSec function. Working closely with the Manager Fund Corporate you will help drive service excellence by overseeing complex client work monitoring KPIs and ensuring quality and timeliness across deliverables. You will play a handson leadership role guiding coaching and developing team members while fostering a culture of continuous improvement. Ideal for candidates who enjoy combining technical expertise with people leadership in a global collaborative environment.

What youll do

• Youll oversee corporate secretarial service delivery for Lux Fund clients in line with SLAs ensuring accuracy quality timeliness and adherence to all applicable procedures laws regulations and risk controls.
• Youll monitor review and support the Indian Cosec teams by addressing quality and timeline issues managing escalations with cluster counterparts and ensuring consistent compliance with agreed standards.
• Youll coach and develop team members through technical and non-technical guidance structured feedback on deliverables and endorsement to appropriate learning and development initiatives.
• Youll act as a key stakeholder partner by maintaining effective communication managing crucial conversations building strong relationships and developing specialist knowledge of designated client requirements SOWs and SLAs.
• Youll support governance and reporting by validating client requirements assisting with compliance reporting and root-cause analysis enforcing process standards maintaining accurate client databases and tracking and reporting KPIs.

What we offer 

• Comprehensive remuneration: Competitive financial packages based upon market rates for your role proportionate to your qualifications level of experiences and skills profile 
• Pension Scheme: Generous employer contribution with the ability to increase employee contributions 
• Wellbeing: Additional social benefits such as medical insurance & life assurance discounted gym memberships and the opportunity to engage with our local community viasports activities charity programmes & environmental initiatives 
• Flexible working: We recognise the value of working flexibly and enable our employees to enjoy an excellent work-life blend 
• Support and development: We will ensure you have the right training tools and development plan to grow and improve your skills every day. 

Qualifications :

• You hold a bachelors degree in Law or a related discipline are a qualified Chartered Secretary and have 8 years of relevant professional experience.
• You are well-versed in corporate secretarial practices particularly for Funds and Special Purpose Vehicles (SPVs) with strong exposure to private equity and real estate markets and various fund structures.
• You bring proven experience in managing service operations client deliverables and staff including performance management and conducting appraisals.
• You have hands-on expertise in board governance and corporate secretarial functions including preparing board materials attending or leading board meetings acting as Company Secretary drafting complex minutes and completing regulatory filings.
• You demonstrate strong written and advanced verbal communication skills and are proficient in Microsoft Office applications including email word processing Excel presentations and video conferencing tools.

Desired

• Experience working in Financial Services or Shared Services office environment.
• Experience working in a multinational office environment.
• Experience being a corporate secretary paralegal or other similar job in other jurisdictions.
• Being conversant with corporate secretarial practices especially in the areas of funds and special-purpose vehicles is an advantage

Additional Information :

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders including our employees clients and local communities while also reducing our impact on our natural environment.  

There is always more we can and should do to improve whether in relation to our people our clients our planet or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. Were committed to fostering an inclusive equitable and diverse culture for our people led by our Diversity Equity and Inclusion steering committee. 

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees careers while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6500 employees - from 94 nationalities across 24 countries - to each achieve their potential.  Through IQ-EQ Launchpad we support women managers launching their first fund in an environment where only 15% of all private equity and venture capital firms are gender balanced. 

Were committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients sustainability and success lead to our sustainability and success. Were emotionally invested in our clients right from the beginning.

Remote Work :

No

Employment Type :

Full-time