Job Title:Specialist - Admin I - Sr.

Work Place Flexibility: Onsite

Legal Entity:Entergy New Orleans LLC

This position can be filled as a Specialist Admin I II III or Sr depending upon the candidates background/experience.

Job Summary/Purpose

This position will coordinate all administrative functions and provide multifaceted administrative support to department management and staff. Responsibilities typically include scheduling appointments coordinating incoming mail maintaining the calendar making travel arrangements arranging meetings etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support accurately producing a variety of reports and presentations using the appropriate software for word processing graphics and spreadsheets preparing and/or updating functionally related reports and records developing and/or participating in special projects.

Job Duties/Responsibilities

• Provide secretarial and administrative support to department manager.

• Manage calendar schedule events travel arrangements expense accounts departmental meetings and arrange conference calls.

• Manage correspondence and routine documents and presentations given minimal direction.

• Prepare documents spreadsheets presentations interoffice correspondence and copies.

• Manage administrative affairs of the department including invoice processing supply equipment procurement training records oversee departmental records retention compliance etc.

• Handle multiple assignments work within deadlines and maintain confidentiality of departmental issues.

• Be proactive in forwarding work issues to the appropriate managers/supervisors.

Minimum Requirements

Minimum education required of the position

Desired: Bachelors degree in a technical field (e.g. information systems accounting business finance economics etc.) or equivalent work experience.

Minimum experience required of the position

Specialist-Admin I: 0-2 years of experience

Specialist-Admin II: 2-4 years of experience

Specialist-Admin III: 4-6 years of experience

Specialist-Admin Sr: 6 years of experience

Minimum knowledge skills and abilities required of the position

Must be proficient in CIS and CCS billing systems have good knowledge of Entergys rates regulations programs and payment options and understand business processes related to Entergys regulated companies. Must have the ability to resolve process failures from several groups that touch customer accounts and be a responsible member of a team that ensures the accurate billing of Entergys electric and gas customers. Must be dependable self-motivated goal oriented organized and able to manage multiple tasks with little or no supervision. Strong computer skills required including Microsoft applications (Outlook Word Excel PowerPoint) and Entergy system applications. Must possess strong written and oral communication skills and have the ability to develop presentations including training and meeting materials. Must maintain confidentiality at all times. Thorough knowledge and demonstrated understanding and appreciation of Entergys safe work practices. Demonstrated maturity in decision making and respect of peers. Working knowledge Microsoft Office toolkit application and Entergys system applications. Excellent oral and written communication skills required as well as good analytical and organizational skills. Understand Entergys rates and regulations and programs and payment options. Understand business processes related to Entergys regulated companies. Understand Corporate programs and initiatives such as ECI Shared Values Code of Integrity etc.

Any certificates licenses etc. required of the position

Must be EEI SASS Test recommended.

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Primary Location: Louisiana-New OrleansLouisiana : New Orleans
Job Function: Professional
FLSA Status: Non Exempt
Relocation Option: No Relocation Offered
Union description/code:
Number of Openings: 1
Req ID: 122921
Travel Percentage:Up to 25%

An Equal Opportunity Employer Minority/Female/Disability/Vets. Please click here to view the EEO page or see statements below.

EEO Statement:The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex gender sexual orientation gender identity or expression national origin age disability genetic information marital status amnesty or status as a protected veteran in accordance with applicable federal state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including but not limited to recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race color religion sex gender sexual orientation gender identity or expression national origin age genetic information disability or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility:Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant employee or third party on his or her you are an individual with a disability and you are in need of an accommodation for the recruiting process please clickhereand provide your name contact number the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities:As a provider of essential services Entergy expects its employees to be available to work additional hours to work in alternate locations and/or to perform additional duties in connection with storms outages emergencies or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Know Your Rights: Workplace Discrimination is Illegal

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please to schedule a time to review the affirmative action plan during regular office hours.

WORKING CONDITIONS:
As a provider of essential services Entergy expects its employees to be available to work additional hours to work in alternate locations and/or to perform additional duties in connection with storms outages emergencies or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.