Administrative Assistant — White Plains, NY (On-site, Full Time)
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Job Location:
White Plains, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Join a boutique family law firm in White Plains that represents high-net-worth clientsexecutives entrepreneurs public figures and professionalsin complex divorce and family matters. We deliver strategic solution-oriented representation and guide clients through high-asset divorce business/property division custody prenuptial agreements and post-judgment matters with clarity and confidence.
Why this role matters
- Be the front-line professional who creates calm and confidence for clients during critical life transitions.
- Support experienced attorneys and contribute to the smooth operation of a high-performing legal team.
- Combine traditional administrative excellence with creative marketing support to shape the firms public presence.
What youll do
- Provide day-to-day administrative and executive-level support to attorneys and partners.
- Manage incoming communications: phone email and client inquiries with professionalism and impeccable phone etiquette.
- Maintain organized confidential client records and ensure accurate document handling and filing.
- Coordinate calendars schedule appointments and manage meeting logistics.
- Assist with billing and timekeeping support as needed.
- Support the marketing and business development team by designing social media posts infographics and other client-facing materials using Canva or Adobe Suite.
- Juggle competing priorities while maintaining attention to detail and a client-first demeanor.
Who were looking for
- Proven administrative or executive assistant experience; prior work in a law office or legal environment strongly preferred.
- Excellent communication and phone skills with a personable empathetic approach to clients.
- Highly organized with strong multitasking abilities and an eye for detail.
- Demonstrated ability to maintain strict confidentiality and handle sensitive information professionally.
- Comfortable using Microsoft Office Suite and standard office software.
- Experience with Canva and/or Adobe Suite for creating marketing assets.
- Bachelors degree preferred but not required.
Core skills and amp; attributes
- Attention to detail
- Professional phone etiquette and written communication
- Strong organizational and time-management skills
- Client-centered empathetic approach
- Discretion and confidentiality
- Creative design competence for social media and marketing collateral
What we offer
- A collaborative professional on-site environment in White Plains NY.
- Hands-on exposure to high-level family law matters and experienced practitioners.
- Opportunity to blend administrative expertise with creative marketing work and grow within the firm.
How to apply
Send your resume and a brief cover letter highlighting relevant administrative/legal experience and indicating experience with any design work (Canva/Adobe).
Equal Opportunity
Applicants from diverse backgrounds and are committed to an inclusive workplace are welcomed.
