FLEX Executive Assistant

The FLEX Executive Assistantmainly offersadministrative support to the Chief Commercial Performance Officer along with another executive. They handle team administrative duties andassistwith project work when necessary to help the department reach its include general administrative tasks data analysis tracking and reporting team coordination presentation drafting and team meeting/event planning and and tasks will in some cases involve developing alternatives and determining solutions and recommendations.

CANDIDATE PROFILE

Education and Experience

Required

• Five (5) years of administrative assistant experience.

• High School Degreerequired.

• Adept with technology and highly proficient computer skills including Microsoft OfficeAdobe productsand other enterprise systems used to support business operations.

Preferred

• Previousexperience inhospitality businessdevelopmentor marketingfunction.

This role will be based at Marriott Headquarters in Bethesda MD.

CORE WORK ACTIVITIES

• Actively manageexecutivesschedulesand addition to basic schedulingfunctions alsoanticipatesand prioritizes scheduling needs based on deadlines and deliverables. This will require coordination with leaders and other key stakeholders both internally and externally.

• Manageahigh volumeofemail and synthesize actions needed. Ability to act quicklyseamlesslyand professionally in time sensitive situations.

• Handles various requests for information and follows up based on an understanding of the organization and the basic knowledge of the teams work.

• Provides back-up coverage for other areasand assistantsupon request.

• Assistsinsmall and largemeeting planning forleadership includinglogisticsand foodservice and where applicable prepare schedules and travel itineraries formeetings.

• Performs general administrativefunctionssuch as schedulingorganizingandmaintainingfiles coordination of team meetings and retreats agendas materials and communications and expense reporting.

• Manages all aspects of meeting planning for theexecutivesboth internal and external. Gathers agenda items sets upmeetingsand makes scheduling changes with minimal direction. Responsible for evaluating and providing meeting logistic recommendations budget management and making travel arrangements.

• Proactively manage and coordinate recurring and ongoing activities that involve the leaders of the organization including all-hands meetings department head meetings organization chart PTO calendar and other activities that require participation acrossexecutive leadership team.

• Drafts and distributes internal and external correspondence memosreportsand graphic presentations.

• Establishes seamless processes to recognize milestone anniversaries birthdays team/personal events etc.

• Facilitates reviewprocessby team members andconsolidatesfeedback.

• Manages cyclical administrative duties for the department with limited oversight.