Project Coordinator Bicester
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Job Summary
Project Coordinator - Bicester
RED are an expanding international M&E consultancy with a proven track record in low energy design focused on providing excellent design solutions to clients.
Through our market leading technical expertise we enable the worlds digital infrastructure and develop the built environment whilst also helping clients realise ambitious plans for zero carbon-built environments. We cover the entire life cycle of any building project with our broad capability offering saving our clients time money and effort. Our approach is centred around listening to our clients and interacting energetically with our fellow project stakeholders. We add value with our people client service ethos global delivery strategy technical ability and attitude.
We now seek a fully experienced Project Coordinator to join our Bicester office.
Role Responsibilities
The Project Coordinator provides essential administrativeorganisational and operational support to Design Managers and Project Managers to enable the efficient and compliant delivery of projects in line with REDs Project Delivery Process.
The roleis responsible forcoordinating project governance documentation financial tracking and communication across internal teams clients and sub-consultants ensuring projects progressin accordance withagreedprogrammes budgets and quality standards.
Provide day-to-day project coordination and administrative support to Design Managers and Project Managers across multiple projects
Support project setup and governance ensuring contracts purchase orders and sub-consultant onboarding are in placein accordance withcompany procedures
Raise and track purchase ordersmonitorinvoices and chase outstanding documentation with sub-consultants and clients
- Supportfinancial managementactivities including trackingchange management invoices expenses sub-consultant timesheets and framework rate alignment in collaboration with the finance team
- Maintainaccurateand up-to-date project trackers logs and reports ensuringtimelyissue to stakeholders in line with agreed programmes
- Assistin the creation updating and maintenance of project programmes with PMsidentifyingslippage early and ensuring mitigation actions are logged and tracked
- Support the delivery of projectsin accordance withREDs Project Delivery Process including standards for Project ManagementFinancial Managementand QA/QC
- Collaborate with project managers throughout planning execution and closing activities Facilitate communication among team members stakeholders and external partners to support effective collaboration
- Support financial tracking for project activitiesincluding design change notifications (DCN); purchase orders; invoices; expenses; sub consultant timesheets
- Maintaining logs of design changes and ensuring relevant approvals documentation and communication flows are completed in line with the company delegation of authority
- Supportwithreviewing client and sub consultant contractsin close collaboration with the DesignManagers and admin team
- Utilise project management tools tomonitorand control project governance providing clear reporting on all inputs and outputs for overall project tracking and delivery
- Coordinate multi-disciplinary activities and liaise with contractors clients andsub-consultants tofacilitatesmooth project delivery
- Quickly grasp client and internal processes and develop supporting tools and methodologies for efficient project execution
- Assistwith the preparation of presentations and project reports for both internal and external audiences
- Contribute to the development and improvement of project management processes and templates
- Ensure compliance with organisational standards
- Organising documents ensuring effective data management in line with company policy
Role Requirements
Degree or relevant educational background in Project Management or Business Administration
2 years experience in anadministrative or support role or 1 years experience in a project coordinationrole
An understanding of key disciplines and interactions on construction projects
Understanding of project management principals process and reporting methodologies
IT Proficiency:
- Good working knowledge of Microsoft Office suite (Word/Excel/Outlook/PowerPoint/Teams)
Communication & Collaboration:
- Possess exceptional clear communication skills and command of English (spoken/written)
- Ability to work wellon own initiativeandas part of a team
- Able to facilitatemeetings at all levels and record key actions
Work Ethic:
- Enthusiastic driven and dynamic self-starter with an adaptable proactive approach
To understand the company QA processmaintainand contribute to the same
- Good understanding of international working and business operations of a global consultancy
Benefits
- RED offers a variety of benefits including but not limited to:
- 23 days annual leave rising to 28 days annual leave over 5 years service
- Holiday purchase and buy back scheme
- Hybrid Working
- Contributory company pension scheme
- Healthcare Scheme (Company funded cover is dependant on level)
- Non-contractual bonus awards
- Training sponsorship
- Charity volunteering leave
- Wellness days/ initiatives.
- Salary commensurate with experience.
- Our people work in friendly teams with a collaborative approach and mentoring support from talented leaders.
- We offer a comprehensive benefits package and are an equal opportunities employer.
*This role will ideally suit those with the right to live & work in the UK without restrictions.
RED is a company of Tractebel.
Required Experience:
IC
About Company
We are ENGIE, a supplier of energy for homes and businesses, both in the UK and abroad. Our name might be new to you, but we've been around for quite a while. And in that time, we've achieved some pretty big things here in the UK
