Property Specialist

Requisition No:873735

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: PROPERTY SPECIALIST -

Pay Plan: Career Service

Position Number:

Salary: $37000 Annually

Posting Closing Date: 04/25/2026

Total Compensation EstimatorTool

FWC Administrative Services

Fish and Wildlife Research Institute (FWRI)

Property Specialist Career Service Position with Benefits

$37000 Annually

100 8th Ave. SE

St. Petersburg FL 33701

Fish & Wildlife Research Institute (FWRI)/Administrative Services

Property Specialist CS #

St. Petersburg Florida - $37000 Annually

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people. Every organization has an identity that is forged not only by what it does but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic science-informed efficient ethical collaborative and committed to the vitality of the state and its environment.

Minimum Qualifications:
High school diploma or its equivalent and three (3) years of professional experience in a professional office environment performing administrative property or procurement functions. An associates degree from an accredited college or university can substitute for two years of the required professional experience. Computer proficiency to include Microsoft Office Word Excel and Outlook.

Preferred Qualifications:

Preference may be given to candidates with the following qualifications:

• Experience conducting property inventory and inspections
• Strong attention to detail and organizational skills particularly in managing multiple property records simultaneously
• One or more years experience working in FleetWave WEX Samsara or PCard WORKS
• State of Florida procurement & purchasing experience

Requirements:

Employment in this position is contingent upon a satisfactory Level 1 & Level 2 background check at no cost to the candidate.

Office hours are onsite from 8:00 A.M. to 5:00 P.M. Eastern Standard Time Monday through Friday. Not eligible for Telework.

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume. Information should be provided regarding any gaps in employment.

Position Overview and Responsibilities:

Assist with all aspects of property management and inventory as pertains directly to FWRI. Maintain inventory control records of state property. Conduct physical inventory in accordance with FWCC IMPP 5.8 and FS 273 (in state travel required). Initiate/assist with forms for the transfer loan surplus or missing status of state-owned equipment. Create and maintain an accurate property list for Administrative Services (AS). Conduct field audits of statewide labs to ensure that property is recorded and appropriately identified with property stickers and issue replacement stickers as required. Provide information and assist with training on inventory procedures to Property Custodians and Custodian Delegates. Ensure FWRI property procedures and Portal information are up to date. Ensure proper usage disposal maintenance and accountability of Commission-owned equipment in accordance with IMPP 5.8. Assist staff with property questions. Meet with Property Custodians or their delegates as needed to assist with questions or problems that may be encountered.

Assist staff with the Wright Express card (WEX Card) system. Track and assist with vehicle/vessel registration and tag requests.

Track purchases and replacement details for all watercraft and vehicles. Assist with the purchase of vehicles and vessels including providing guidance on how to complete MP6301 and MP6401 forms. Track buildings contents property numbers and insurance coverage for all FWRI staff locations including photos prior to and/or after disasters. Coordinate with the Tallahassee Property Office on all FWRI building insurance details and tasks. Initiate insurance claims for eligible damages. Assist with disaster reporting requirements. Evaluate & assist with reporting all accidents within FWRI per IMPP 5.3.8. Ensure accurate report submissions to Risk Management for all and any claims against the Commission. Pursue reimbursement for damages to Commission equipment caused by non-Commission parties. Coordinate recycling of all surplus electronics office equipment and furniture batteries UPS units paper products and equipment. Assist in storm preparation and all building protection events as required.

Assist AS Manager with hiring actions track performance reviews and staff assignments and coordinate staff training activities. Serve as the People First timekeeper for the Research Operations (RO)Section. Process incoming and outgoing mail; schedule and coordinate meetings; maintain AS Manager calendar; maintain clean work environmentfile copy and answer phones as needed. Attend meetings as required. Coordinate and assist with travel arrangements as needed. Organize maintain and order office supplies and equipment. Submit purchase orders process invoices & track invoices as required. Maintain and track perquisite orders for AS section. Assist in the upkeep of AS SharePoint sites. Process work orders and prepare and process disposition forms. Maintain and process payments for cell phone monthly billings. Assist with FAR postings; monitor and review Fedex account & device requests.

Promote and participate in public outreach events as assigned such as Marine Quest.

Perform other duties as required.

Knowledge Skills and Abilities:
Knowledge of property management principles and practices

Knowledge in using Microsoft Office Word Excel Outlook and Adobe Pro skilled in performing basic mathematical calculations

Ability to understand and solve complex problems; interpret and follow detailed rules policies and procedures

Demonstrate initiative and follow-through

Work accurately with strong attention to detail

Ability to collect analyze and summarize data to prepare written reports

Possess excellent customer service skills
Ability to communicate effectively both orally and in writing

Ability to work independently
Ability to multi-task prioritize and meet deadlines

Ability to act on changing priorities and responsibilities

Ability to establish and maintain effective working relationships with others
Possess strong organizational skills

Why should I apply

The Benefits of Working for the State of Florida:
State of Florida employees enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. State employees also enjoy the option of selecting between the FRS Pension Plan and the FRS Investment Plan for retirement. As an additional benefit state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems.

Health Premiums $25.00- Single / $90.00- Family Biweekly

No Cost $25000 Life Insurance

Nine Paid State Holidays One Personal Holiday per year

4 hours Annual Leave and 4 hours Sick Leave accrued Biweekly

Retirement Plan Options

State University and College Tuition Waiver Program

On the Job Trainings

Support for family planning including paid maternity leave adoption benefits Family and Medical Leave Act (FMLA) Family Supportive Work Program (FSWP) and paid leave for family and medical responsibilities for eligible employees.

Paid administrative leave for mentoring volunteering voting and other reasons because we understand the importance of giving back to the community.

For a more complete list of benefits visit

Candidates requiring a reasonable accommodation as defined by the Americans with Disabilities Act must notify the agency hiring authority and/or People First Service Center (1-). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455 F.S. Drug-Free Workplace Act.

VETERANS PREFERENCE. Pursuant to Chapter 295 Florida Statutescandidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7 Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.