Administrative Specialist, School of Professional Studies, College of Health, Education and Professional Studies UT Chattanooga

The Administrative Specialist provides administrative financial and operational support for the School of Professional Studies including the programs in Counselor Education Interior Design Integrated Studies Leadership and Learning Social Work and School Psychology.

This role serves as the primary administrative point of contact for the School supporting the Director Associate Director Program Directors faculty adjuncts staff and students. Responsibilities include budgeting and payroll coordination purchasing travel and event coordination records management reporting and day-to-day office operations.

Administrative Operations & School Support

• Serve as the primary administrative support for the School Director Program Directors faculty and adjuncts.
• Coordinate daily office operations maintain records and manage the Schools SharePoint shared drive.
• Compile narrative and statistical reports for internal and external use including accreditation support.
• Supervise workstudy students and provide clerical and technical assistance as needed.

Budget Payroll and Financial Administration

• Maintain departmental and program budgets using the University accounting system.
• Generate and review monthly budget and expenditure reports.
• Serve as the purchasing agent for the School including procurement card reconciliation and file maintenance.
• Prepare and process payroll entries transfers travel documents contracts and related financial transactions.
• Assist with annual budget requests inventory tracking and required financial reporting.

Scheduling Travel and Event Coordination

• Schedule meetings and manage calendars for the School Director and other leadership.
• Coordinate travel arrangements and itineraries for faculty and staff including reimbursement processing.
• Plan and support School activities and events including room reservations vendors parking setup and payment processing.
• Manage confidential files correspondence and sensitive personnel information.

Customer Service & Communication

• Serve as the initial point of contact for the School of Professional Studies.
• Respond professionally to inquiries from students parents faculty staff and community partners.
• Direct questions or concerns to appropriate resources while maintaining a high level of discretion and service.

Knowledge Skills and Abilities:

• Knowledge of administrative and office management practices including budgeting purchasing payroll and recordkeeping.
• Skill in using computer applications such as word processing spreadsheets databases and shared file platforms to prepare reports correspondence and financial documentation.
• Ability to organize and prioritize multiple tasks manage competing deadlines and maintain accuracy under pressure.
• Skill in professional written and verbal communication including preparing clear reports memos and correspondence.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Skill in interpersonal communication with the ability to work effectively with individuals from various backgrounds roles and levels of experience.
• Ability to provide customerfocused service while exercising sound judgment in referring issues and allocating leadership time.
• Knowledge of or ability to learn university systems and processes (e.g. accounting payroll scheduling contracts).
• Ability to work both independently and collaboratively in a fastpaced academic environment.

Application reviews will begin April 27 2026and continue until the position is filled. Applications received by this datewill be given priority.

Required:

• High school diploma or GED
• Three (3) to five (5) years of experience in an office or administrative environment

Preferred:

• Bachelors degree
• Two (2) to five (5) years of higher education experience

Work Location:

• University of Tennessee Chattanooga TN Campus
• This is a fully on-site position.

Compensation and Benefits:

• UT Market Range: MR06
• Anticipated hiring salary: $45000/yr ($21.64/hr)
• Find more information on theUT Market Range structure
• Find more information onUT Benefits