Senior Administrative Coordinator

NRDC (the Natural Resources Defense Council) works to safeguard the Earth its people its plants and animals and the natural systems on which all life depends. NRDC combines the power of more than3 million membersand online activists with theexpertiseof some 800 policy advocates lawyers scientists and communication experts to confront the climate crisis protect nature ensure the rights of all people to clean air clean water and healthy communities.As an international nonprofit environmental organization NRDC is working to address the worlds most urgent environmental challenges and advance innovative science-based and enforceable solutions.

Since our founding in 1970 NRDC has helped craft and deliver many of Americas foundational environmental laws including the Clean Air Act Clean Water Act and Safe Drinking Water Act. Today we continue to lead in advancing and defending strong environmental protections at the local state federal and international levels as well as through the marketplace. Our team works across the United States and around the world from offices in Chicago Denver Los Angeles New York City San Francisco and Washington D.C. as well as in BeijingLondonand New Delhi (a subsidiary of NRDC India Pvt. Ltd.).

Supported by our members and online activists NRDC is driving impactful solutions that confront the climate crisis defend nature and safeguard public health acrossAsia Africa and the Americas. At NRDC we believe lasting change happens when people bring their talent passion andexpertisetogether for a common purpose: to build a cleaner healthier and more resilient world. Learn more at

NRDC is seeking a Senior Administrative Coordinatorto work with our Action Fund team inour Washington D.C.office.

POSITION SUMMARY

The Senior Administrative Coordinator providesadministrativeandoperationssupport for theAction Fund team in the External Affairs department.This role will have a direct reporting line to the OperationsManager andengage with the SP&O cohort across the institution for knowledge-sharing andidentifyingefficiency opportunities in administrative and operations areas.

The position you are applying for is part of the bargaining unit represented by The Washington Baltimore News Guild (WBNG /The Newsguild-CWA Local 32035).

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonableaccommodationsmay be made to enable qualified individuals with disabilities to perform thefollowingessential functions:

• Provide administrative and logistical support to assigned teams with minimal guidance per NRDCs administrative guidelines. This includes but is not limited to:
  • Provide budgeting and accounting support including processing invoicespreparingandmaintainingcontracts preparing reports and trackingbudgetspend-down.
  • Responsible for contract submission including framework agreements consulting agreements honorarium amendments memorandums of agreement (MOAs) etc. and coordinating internal stakeholders tocomply withinstitutional processes related to contract approval and vendor set-up with minimal oversight.
  • Engage with central operations departments (e.g. Finance & Accounting Office of General Counsel Workplace Strategies IT etc.) directly to complete administrative tasks and resolve issues.
  • Create and manage centralized electronic filing systems and databases related to contractsinvoicesand other team files for the assigned team.
  • Identifyinefficiencies and potential solutions to improve operations.
• Provideadministrative and logistical support to assigned team membersperNRDCs administrative guidelines.This may include but is not limited to:
  • Daily management of the teams calendars and scheduling internal and external appointments and meetings.
  • Draft edit format or proofread materials correspondence or reports.
  • Create andsubmitexpense reports on behalf of assigned team membersutilizingcorrect project and grant codes with minimal guidance;maybe asked to book travel and plan associatedlogistics.
  • Schedule organize prepare for and follow-up onassigned meetings including planninglogistics preparing materials taking notes and sending out action items.
  • Work with theAction Fund and Board Relations team toprepare forandexecuteAction Fund board meetings including schedulingprep and follow-up calls with team members providing project managementof assigned workflows andbeing on-site toassistwithlogistics.
  • Assistwith event planning and management which may require working with external partiesevent schedulingarranging cateringprinting materials preparation and liaising with Workplace Strategy.
• Provide support to ensure effective communication collaboration andinformation-sharingwithin the department and with external institutional partners.
  • Pro-activelycapture key takeaways and action items synthesizeinformationand communicate information as needed to project teams to ensure alignment and clarity.
  • Build and sustain strong relationships with assigned team department colleagues as well as cross-institutionally and with external partners (as applicable).
• Provide senior level administrative support to assigned teams or team members including:
  • Coordinate with Operations Lead to delivertrainings create trainingmaterialsand serve as a resource for NRDC systems and processes through deepexpertisewith internal systems and policies.
  • Collaborate with SP&O and Operations Leads on specialprojects andlead administrative support for project engagement and coordination with minimal guidance.
  • Lead administrative workstreams including internal event and meeting planning tasks and oversight of expense tracking for both project codes and grant codes and re-classification of expenses
  • Work with internal subject matter experts or points of contact to coordinate deliverables materials or document submission.
  • Demonstrateinitiativein administrative workstreams byanticipatingneeds and flagging potential challenges as well as coordinating with colleagues to suggest process improvements.
  • Propose solutions in response to barriers to administrative tasks such as revised timelines process changes stakeholder engagement clarifying communications developing internal guidance or resourcestrainings etc.
    

The above list of duties is not comprehensive butgenerally demonstratesthe types of matters under this positions responsibility. Other duties may be assigned.

Minimum Education & Experience:

• High School Diploma or GED.
• 3-5 years of relevant work experience.
• And/or equivalent education or experience.

Skills Abilities Competencies

• Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse colleaguesleadersand partners.
• Demonstrated ability to perform or quickly learn new tasks systems and technology and develop internal relationships with minimal oversight.
• Anticipate needs flag potential challenges and barriers to execution and proactively coordinate with colleagues toidentifyimprovements. Ability to prioritize and efficiently execute multiple tasks follow institutional procedures and work independently with strong attention to detail.
• Excellent written and verbal communication skills.
• Strong problem-solving skills.
• Excellent editing research and data synthesis skills.
• Willingness and flexibility to work paid overtime when needed.
• Orientation towards working with a broad range of people on different projects.
• Strict adherence to confidentiality requirements and discretion with sensitive information.
• Proficiencywith Microsoft Office (Word Excel Outlook PowerPoint) in addition to ability to learn accounting and finance systems as well as relevant NRDC specific software and platforms.
• Ability to travel to NRDC U.S. based offices approximately10% annually
• Commitment to NRDCs mission values and DEI principles

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonableaccommodationsmay be made to enable individuals with disabilities to perform the essential functions of this position within thedescribed work environment.

Frequently:Perform desk-based computer tasks

Frequently:Ability to interact and communicate with employees and others as necessary

Frequently: Attendplanned meetings and collaborate with management and coworkers

Occasionally:Ability to attend events and activitiesin the office or offsite

Work issometimesperformed primarily inoffice.The noise level in the work environment is usually quiet in office settings and moderate in other situations.Hours of employment may sometimes require working flexible and/or longer hours including nights and weekends whennecessitatedby projects.The job includeswork-related situations such as those involving challenging important urgent time-sensitive or multiple matters.

NRDC is committed to advancing diversity equity and inclusion both in our work and in our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planets most pressing environmental problems and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race color religion gender gender identity or expression marital status sexual orientation national origin citizenship age disability veteran status or any other characteristic protected by federal state or local law.Pursuant tothe San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

We offer competitive salariesexcellent benefits and a supportive working environment. Salary is based on a nonprofit scale and iscommensuratewith skills and experience. Internal equity will be reviewed and considered todeterminea final offer. For this position the salary range is $65000to $72000.

NRDC operates under a hybrid work model. Employeesare required tocome to the office 8 days per month.

As a science-based organization NRDC aims to do our part to helpcontainthe COVID-19 public health crisis. For the sake of health safety and equity we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemptionin accordance withstate and local law. We consider a person to be vaccinated two weeks after receiving one full course of a CDC-approved vaccine.In accordance withstate or local law new hires will be asked to attest to vaccination those wishing to do so may request medical or religious accommodations or other exemptions via NRDC Employee Relations. NRDC treats all vaccine-related data confidentially in keeping with local state and federal laws.

To apply visit upload your résumé and cover letter. Please mention where you saw this posting and upload anyadditionalmaterials thatshowcaseyour abilities. Due to the high volume of applications we will contact only those candidates we would like to interview. Please no phone calls emails or in-person résumé drop-offs.

If you experience technical problems while applying or if you are a person with a disability and needassistanceapplying online please reach out to iCIMS Customer Care at 1-.

For more about NRDC visit.